Temporary Office Administrator

Glass Doctor Of North Texas•Carrollton, TX

26d•$17 - $26

About The Position

Glass Doctor of North Texas is hiring a Temporary Office Administrator to cover its main office while the office manager is on leave. The role supports a busy office with varied daily tasks, including payments and bookkeeping support, fleet coordination, new-hire and termination equipment processes, first-response technology support, meeting preparation, vendor coordination, office supply management, and customer-facing assistance. Core processes are documented in ClickUp, and a team is available for support. The position is approximately 12 weeks, with a possibility of extension, and includes 1–2 weeks of overlap training before the leave begins. The schedule is Monday through Friday, 7:30 a.m. to 4:30 p.m., with work continuing until the job is complete. Compensation is $17–$26 per hour, based on experience. The offer is contingent on a background check and drug screen.

Requirements

Comfort managing a fast pace, juggling multiple tasks, and switching between tasks throughout the day.
Strong attention to detail, including accurate numbers, completed checklists, and closing out loose ends.
Ability to follow established processes consistently and identify opportunities to improve them.
Ability to meet deadlines and ensure deposits, meeting preparations, and new-hire equipment are ready on time.
Ability to communicate with technicians, managers, vendors, and walk-in customers.
Valid driver's license and reliable transportation for occasional bank and errand runs.
Ability to drive company and personal vehicles for work-related bank runs, errands, and moving vehicles between locations.
Ability to lift and carry up to 30 pounds and move around the office, shop, and showroom.

Nice To Haves

Ideally 2 or more years of experience in office management, office administration, or operations support; preferred but not required.
Comfort with bookkeeping basics, including deposits, petty cash, and receipts; QuickBooks experience is a plus.
Comfort with Microsoft 365 and iPads, and the ability to learn new software quickly; the company uses ClickUp, ServiceTitan, and Asset Panda.
Fleet or vehicle coordination experience is a plus.

Responsibilities

Scan and deposit customer checks daily and ensure payments collected in the field are accounted for.
Manage petty cash, document payouts, maintain a clear log, and reconcile it with the outside bookkeeping team.
Enter and code credit card receipts in QuickBooks.
Maintain driver and vehicle assignments in fleet tracking systems.
Complete vehicle intake and disposal checklists, including insurance, plates, toll tags, fuel cards, and tracking devices.
Schedule vehicle repairs, recalls, towing, and body shop visits with fleet partners and the shop team.
Follow new-hire and termination checklists, including setting up iPads and laptops, assigning equipment, and collecting returned equipment.
Maintain accurate inventory of iPads, laptops, and uniforms in Asset Panda.
Serve as the first point of contact for everyday technology issues, such as Wi-Fi, iPads, and logins, and escalate issues to IT when needed.
Prepare weekly retail and specialist meetings, including building slide decks, setting up the room, and preparing payouts.
Order supplies and uniforms and keep the office, breakroom, and showroom stocked and orderly.
Coordinate printer, alarm, internet, and building-maintenance vendors across five DFW locations.
Greet showroom walk-ins and assist with customer pickups.
Drive company and personal vehicles for bank runs and errands and move vehicles between locations.
Lift and carry supplies, uniforms, and equipment weighing up to 30 pounds.
Move around the office, shop, and showroom throughout the day.