Office Administrator& Events SPpcialist

Fuel Solutions•Salt Lake City, UT

10d

About The Position

Fuel Solutions is seeking a full-time, entry-level Office Administrator to keep core administrative work, member billing support, and event coordination running reliably. The role removes friction from day-to-day operations so internal teams and credit union partners receive timely, accurate service. A typical day includes checking inboxes for member questions, event registrations, invoices, and payment follow-ups; updating shared trackers and calendars; coordinating event details such as dates, attendee communications, pricing, and quotes; handling time-sensitive deposits or reconciliations; and organizing priorities for upcoming billing cycles and event deadlines.

Requirements

Highly organized and detail-oriented.
Comfortable using spreadsheets and shared trackers.
Clear, professional communication by email and phone.
Able to balance deadlines across billing cycles and event timelines.

Nice To Haves

Accounts receivable experience preferred.

Responsibilities

Act as the primary point of contact for office needs, facilities items, and staff access and security coordination.
Produce monthly dues reports; follow up on outstanding balances; track outreach and payment status; and reconcile lists with partners.
Manage registrations and communications for @Lunch events, support webinar/eTrain calendar updates, and coordinate C-suite lunches.
Assist with logistics for major programs, including REACH, training nights, holiday lunches, and the golf tournament; obtain quotes, arrange supplies, and prepare on site.
Process invoices, handle checks and deposits, and respond to member questions related to billing.
Check inboxes for member questions, event registrations, invoice matters, and payment follow-ups; update shared trackers and calendars; coordinate event details; and organize upcoming priorities.