Office Admin (SAP)

Hyundai Motor Company • Plano, TX

5d • $56,550 - $78,000 • Onsite

About The Position

The Office Admin provides administrative support to the General Manager and coordinates vendor services related to the maintenance and operation of the Regional Office. The role serves as a Regional liaison for Human Resources and HAEA, supports employee and dealer council activities, and handles budgeting, purchasing, expenses, equipment, and facility matters. The position is onsite and includes mentoring and training department Specialists and other junior personnel, along with other administrative duties assigned by Regional Staff Managers and the General Manager.

Requirements

• High school graduate.
• Two to four years of work experience, with at least two years of office supervisory-level experience desired.
• Excellent written, communication, and interpersonal skills.
• Good analytical skills.
• Proficiency with Windows-based software programs, including Microsoft Office, Word, Excel, PowerPoint, Access, and Outlook.
• Self-starter with organizational abilities.

Nice To Haves

• Bachelor’s degree preferred.
• Knowledge of automotive dealer terminology helpful.

Responsibilities

• Provide administrative support to the General Manager, including typing correspondence, preparing reports and presentations, arranging travel, answering phones, and taking messages.
• Coordinate Dealer Council Meeting arrangements and travel, as well as annual Council elections.
• Coordinate employee meetings, luncheons, and regional group events.
• Maintain Regional facility operations by working with vendors on building maintenance, operations, security, office equipment, and office supplies.
• Obtain bids for services and create purchase requests as needed.
• Serve as the Regional Human Resources liaison, provide employees with information about policies and benefits, and maintain personnel files.
• Handle new-hire packages and provide HMA orientation as a Department Ambassador.
• Arrange equipment and log-on IDs for new hires.
• Assist with recruitment of Regional support staff and arrange interviews and typing tests for administrative applicants.
• Notify HR about on-the-job employee injuries and employee or family hospitalizations and bereavements for floral orders.
• Serve as the Regional HAEA liaison by coordinating shipment, installation, and training for new equipment and software; act as the Regional contact for equipment repair and maintenance.
• Maintain and ship loaner laptops to travelers as needed.
• Arrange phone changes and moves as needed.
• Serve as the Regional contact for the HMA wireless vendor, assisting with cell phone, BlackBerry, and air card needs for field travelers and staff managers.
• Handle invoices for the wireless vendor.
• Maintain the budget, perform data entry and budget reductions, and prepare and distribute monthly internal departmental reports.
• Administer processing of Regional expenses and purchase orders.
• Control and monitor Regional petty cash disbursements, balance the checkbook, and submit monthly account reconciliations to the Finance Department.
• Complete fixed asset inventories as requested.
• Coordinate temporary help as needed.
• Maintain and update Regional directories and distribution lists as needed.
• Take an active leadership role in mentoring and training department Specialists and other junior personnel.
• Perform other administrative duties as assigned by Regional Staff Managers and the General Manager.
• Issue individual codes for access to the Regional building.
• Call and schedule maintenance for office equipment and building issues.

Benefits

• Monthly vehicle lease allowance, including insurance and maintenance, for eligible employees.
• Paid holiday shutdown between Christmas and New Year’s.
• Medical, dental, and vision insurance for employees and their families, with employer contributions to Health Savings Accounts.
• 401(k) retirement plan with employer match.
• Additional employer-enhanced 401(k) contribution program after one year of employment, in addition to the regular employer match.
• Vacation and sick time off.
• Employer-paid basic life and disability coverage, including Paid-Family Leave.
• Mental health, wellbeing, and employee assistance program.
• Health advocate support.
• Education reimbursement of up to $5,250 per year for employees seeking higher education degrees.
• External training and development programs.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED