Office Accounting Manager

The Laguna Playhouse • Laguna Beach, CA

80d • Hybrid

About The Position

Laguna Playhouse is a nationally acclaimed nonprofit professional theatre in Laguna Beach, California. The Office Accounting Manager supports the organization’s financial stewardship and operational excellence, working cross-functionally with leadership, artistic staff, and development teams in a collaborative, inclusive, mission-driven environment.

The role oversees financial reporting, general ledger maintenance, banking and cash management, insurance policies, facility and equipment leases, payroll support, expense management, vendor administration, and financial documentation and compliance. It also includes temporary support for donation and pledge reconciliation, donor financial reporting, and HR and benefits administration during organizational transitions. The position requires strong organization, accuracy, discretion, proactive communication, and the ability to manage competing priorities.

Requirements

• 3–5+ years of professional experience in bookkeeping, accounting, office management, or related financial administration roles.
• Working knowledge of QuickBooks Online and expense management platforms such as Ramp.
• Demonstrated experience with payroll processing, banking administration, and insurance and lease administration.
• Familiarity with HR and employee benefits administration, or the willingness and ability to learn quickly.
• Experience with vendor management, including ordering, contract administration, and vendor coordination.
• Strong organizational skills, exceptional attention to detail, and follow-through.
• Ability to work independently, manage competing priorities, and communicate proactively.
• Proficiency with standard office applications and financial software.
• Comfort with a hybrid work schedule and flexible task management.
• Discretion in handling confidential financial, HR, and organizational information.
• Working knowledge of nonprofit accounting principles, GAAP, and financial reporting standards; ability to interpret financial data and identify discrepancies.
• Clear, professional communication with leadership, vendors, and team members, including the ability to explain financial matters plainly.
• Ability to take initiative, solve problems, troubleshoot discrepancies, and identify process improvements.
• Adaptability in a dynamic nonprofit environment with shifting priorities.
• Commitment to the nonprofit performing arts sector and the value of supporting cultural organizations and artists.

Nice To Haves

• Experience in a nonprofit or mission-driven organization.

Responsibilities

• Prepare, review, and reconcile monthly accounting reports, ensuring accuracy and completeness.
• Maintain general ledger accounts and ensure proper account coding and categorization.
• Prepare financial statements, balance sheets, and reports for management and board review.
• Support the annual audit process and maintain audit-ready documentation and records.
• Manage banking relationships and account activity, and coordinate with financial institutions.
• Oversee cash handling procedures, deposits, and bank reconciliations.
• Monitor account activity for compliance and accuracy.
• Establish and maintain banking protocols and internal controls.
• Manage organizational insurance policies, renewals, claims administration, compliance, and documentation.
• Administer facility and equipment leases, including payments, renewals, and compliance tracking.
• Coordinate with vendors and insurance carriers regarding policy updates.
• Provide backup support to the Bookkeeper with daily cash handling and accounts receivable.
• Assist with payroll processing, verification, and distribution.
• Support expense management using platforms such as Ramp and QuickBooks Online.
• Maintain accurate expense records and reconcile expense reports.
• Temporarily assist with reconciling donations, pledges, and contributions; forecasting pledge collection; donor recognition; campaign financial coordination; and donor financial records and reporting.
• Temporarily provide administrative support for HR and employee benefits, including benefits documentation, enrollment changes, employee records, and payroll-related HR coordination.
• Maintain confidentiality of sensitive employee information.
• Handle vendor ordering, contracts, and invoice processing; coordinate vendor payments and maintain vendor records.
• Manage vendor relationships during organizational transitions and provide partial backup and support for ongoing vendor management.
• Maintain organized financial files, records, and documentation.
• Ensure compliance with nonprofit financial reporting requirements.
• Prepare reports and support financial analysis as requested by management.
• Handle confidential financial information with discretion.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed