Billing Office Manager / Accounting

MidAtlantic Employers' Association•Lansdale, PA

2d•Onsite

About The Position

Elm Terrace Gardens, a not-for-profit Life Plan Community (Continuing Care Retirement Community) in Lansdale, Pennsylvania, is seeking an experienced Billing Office Manager to oversee the facility’s accounting functions in accordance with regulatory and cost-reimbursement principles for long-term care operations. The role has direct oversight of financial matters including payroll, accounts receivable and payable, billing, insurance payments, and census. It reports directly to the CEO and requires independent judgment and decision-making on significant financial matters. The Billing Office Manager oversees billing-office operations, supports resident care through accurate financial administration, and works with residents, prospective residents, department heads, and executive management. The position also assists with month-end closing, tax and payroll filings, and regulatory and compliance audits. Salary and full benefits are offered.

Requirements

Ability to act independently and make decisions of financial importance.
Strong organizational and analytical skills.
Strong oral and written communication skills.
Working knowledge of professional standards of practice and ability to apply them in work situations.
Knowledge of accounting procedures for petty cash, resident funds, payroll, accounts payable, and accounts receivable.
Working knowledge of financial statements and automated financial software.
Proficiency with Microsoft Office Suite or related software.
Ability to use office equipment, including a personal computer, word processor, and related software.
Knowledge of office-management procedures, interpersonal skills, and customer-service skills.
Excellent organizational skills and attention to detail.
Excellent time-management skills and a proven ability to meet deadlines.
High school diploma or equivalent required.
At least three years of administrative and clerical experience required.

Nice To Haves

One to three years of bookkeeping and administrative experience preferred.
Associate’s degree in office administration or a related field preferred.

Responsibilities

Process accounts payable, deposit cash, and post cash receipts to the general ledger.
Reconcile company credit cards.
Maximize cash flow through efficient billing and collection processes.
Bill private-pay residents and conduct related collection activity.
Balance the daily census, post daily cash deposits, attend department-head meetings, audit resident accounts, and make adjustments as necessary.
Process insurance payments, including Medicare, and serve as the primary point of contact with the state.
Research accounts and conduct collection activity, including claim submission, follow-up, and correspondence.
Facilitate applications and financial reviews for prospective residents and respond to residents' billing inquiries and general business-office questions.
Monitor and document daily census data and share information with the team as needed.
Assist with month-end closing procedures, including posting charges and ancillaries, completing the Medicare Triple Check and sending claims, and processing month-end closing reports.
Complete and file quarterly sales tax reports and work with executive management on other tax or payroll regulatory filings.
Understand and implement changes to accounting and resident-billing policies.
Assist with regulatory and compliance audits as needed.
Perform other duties as assigned.