Office & Accounting Manager
About The Position
The Office & Accounting Manager supports daily office operations while managing payroll and providing oversight of accounts receivable and accounts payable. The role ensures accurate financial processing, maintains organized administrative systems, and serves as a key resource for employees, vendors, and leadership. Strong attention to detail, confidentiality, and the ability to manage multiple priorities are essential. The position oversees office operations, administrative and compliance support, accounts receivable, and accounts payable. It also supports onboarding, employee records, routine reporting, billing and payment processing, and month-end close activities.
Responsibilities
- Oversee daily office operations, supplies, equipment, and vendor relationships.
- Maintain organized digital and physical filing systems for administrative, HR, and accounting documents.
- Support onboarding by preparing new-hire paperwork, completing I-9 verification, and coordinating benefits.
- Assist with scheduling, meeting coordination, and internal communications.
- Manage incoming mail, deliveries, and general office inquiries.
- Ensure the office environment is clean, safe, and well-functioning.
- Assist with workers’ compensation claims, OSHA logs, and incident reporting as needed.
- Support HR with employee file maintenance, policy rollouts, and compliance tracking.
- Prepare routine reports, spreadsheets, and correspondence for leadership.
- Maintain confidentiality of sensitive employee and company information.
- Generate and send customer invoices in a timely manner.
- Track outstanding receivables, monitor aging reports, and follow up on past-due accounts.
- Record customer payments and reconcile accounts receivable activity with accounting systems.
- Coordinate with project managers or field supervisors to resolve billing discrepancies.
- Prepare accounts receivable reports for leadership and support month-end close activities.
- Review, code, and enter vendor invoices for payment.
- Maintain vendor files, W-9s, and payment terms.
- Process weekly or scheduled check runs, ACH payments, and credit card reconciliations.
- Monitor accounts payable aging and ensure timely payment of invoices.
- Resolve discrepancies with vendors and internal teams.
- Support month-end close by reconciling accounts payable activity and preparing reports.
- Manage competing priorities.
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Manager
Education Level
No Education Listed
