Occupancy Planner

JLL • New York, NY

9d • $108,500 - $126,100 • Onsite

About The Position

JLL is hiring an Occupancy Planner to help optimize corporate real estate portfolios and space utilization for client organizations. The role develops data-driven seat allocation plans, stack and block exercises, occupancy scenarios, and capacity forecasts while ensuring alignment with corporate guidelines and space standards. The planner partners with Corporate Real Estate teams, business leaders, finance, and project management to support workplace transformation, reduce costs, and improve employee experiences.

The position uses AutoCAD, Google Sheets, and computer-aided facility management systems to analyze space and occupancy data, track seat demand and capacity, prepare reports, and present findings. It also supports space policy implementation, facility audits, migration planning, and campus- and portfolio-wide planning. The role is on-site in New York, NY, and does not provide visa sponsorship; candidates must be authorized to work in the United States without sponsorship.

Requirements

• Bachelor's degree in Real Estate, Finance, Architecture, Design, Construction Management, or a related field.
• 3–5 years of experience in a corporate environment.
• Advanced Google Sheets skills, including pivot tables, VLOOKUP, and complex calculations.
• AutoCAD skills for basic test-fits and square-footage calculations.
• Experience with interior office renovations and strategic-level space or occupancy planning in corporate environments.
• Strong written and verbal communication skills and ability to interact effectively with executive-level internal and external clients.
• Ability to work independently, multitask, manage time effectively, meet deadlines, and adapt to changing priorities and requests.
• Proficiency in Google Suite and ability to consolidate data and floor plans into compelling Google Slides presentations.
• Strong problem-solving abilities, including asking strategic questions, understanding client needs, and developing proactive solutions.
• Must be authorized to work in the United States without visa sponsorship.

Nice To Haves

• Familiarity with Computer-Aided Facility Management systems for space and occupancy data management.
• Experience supporting enterprise-level corporate real estate strategy development and implementation.
• Understanding of corporate real estate best practices, space standards, and workplace trends, including flexible and collaborative work environments.
• Experience with data visualization tools and business intelligence platforms for reporting and presentations.
• Background supporting organizational transformation and workplace change initiatives.
• Demonstrated success building and maintaining relationships with diverse stakeholder groups across organizational levels.

Responsibilities

• Develop seat allocation plans, stack and block exercises, and occupancy scenarios using AutoCAD and Google Sheets to maximize utilization and comply with corporate guidelines and space standards.
• Prepare and update project status reports comparing actual and projected seat demand; track supply and capacity metrics and forecast inventory changes using spreadsheet functions and CAFM systems.
• Partner with Corporate Real Estate, Business Unit leadership, Corporate Finance, and Project Management to collect headcount forecasts, resolve discrepancies, and align planning with business objectives.
• Recommend, educate, and enforce space policies and procedures, and identify and notify clients of requested exceptions to standards and protocols.
• Work with move coordination and facility management teams to develop migration plans, conduct facility audits, and support workplace transitions.
• Collaborate with occupancy planning team members on integrated campus- and portfolio-wide strategy development and implementation.
• Present space utilization data and metrics to support space decisions, reconcile top-down and bottom-up projections, and support annual planning horizons.

Benefits

• 401(k) plan with matching company contributions.
• Comprehensive medical, dental, and vision care.
• Paid parental leave at 100% of salary.
• Paid Time Off and Company Holidays.
• Early access to earned wages through Daily Pay.
• Supportive culture and comprehensive benefits package focused on mental, physical, and emotional health.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level