Occupancy Compliance Specialist
About The Position
Retirement Housing Foundation (RHF) is seeking an Occupancy Compliance Specialist to support regulatory compliance across multiple affordable housing communities. The role ensures compliance with applicable housing regulations and funding requirements while working with Regional Managers, site teams, and the Occupancy Manager. Responsibilities include reviewing and approving tenant files and certifications, monitoring recertification deadlines, checking program eligibility and rent limits, supporting Urban Futures reporting, updating income limits in OneSite, and troubleshooting compliance-related software issues. The position is full-time, non-exempt, Monday through Friday, based at 911 N Studebaker Rd, Long Beach, California.
Requirements
- At least five years of experience with LIHTC, BOND, CRA, Major Project, HOME, and Land Use program requirements.
- Certified Occupancy Specialist (COS) and Tax Credit certifications are required.
- Knowledge of Fair Housing requirements and applicable affordable housing regulations.
- Proficiency with Microsoft Office.
- Strong attention to detail, organization, and accuracy.
- Excellent written and verbal communication skills, including the ability to work effectively with Regional Managers, site staff, and internal departments.
- Ability to work independently, manage multiple priorities, and meet regulatory deadlines.
Nice To Haves
- Experience in affordable housing occupancy compliance, tenant file reviews, and recertifications.
- Experience with RealPage OneSite.
Responsibilities
- Review third-party income and asset verifications for tax credit recertifications, checking completeness, accuracy, timing, and signatures; compare documentation with prior-year files, verify calculations and tenant data in the property management system, approve certifications, and follow up on missing or incomplete information.
- Review tax credit move-in files for required documentation, credit and criminal background screenings, income eligibility, waiting list compliance, property set-asides, and rent limits.
- Review move-out documentation and security deposit dispositions, including billable days, applicable charges, and security deposit interest calculations.
- Monitor required recertification deadlines for properties reporting to Urban Futures, follow up with site staff, and communicate potential delays or compliance concerns to the Occupancy Manager.
- Monitor property compliance with LIHTC, BOND, CRA, HOME, Major Project, and Land Use requirements, including move-ins, income qualifications, resident allocations, and rents under applicable regulatory agreements.
- Monitor required documentation and forms uploaded by site staff for applicable funding sources; assist with reviewing, approving, and submitting accurate and timely reports to Urban Futures.
- Review and approve initial tenant files and recertification files for LIHTC, BOND, CRA, HOME, Major Project, and Land Use programs across multiple states.
- Assist with updating applicable program income limits in OneSite.
- Work with the Occupancy Manager to troubleshoot and resolve software issues related to LIHTC, BOND, CRA, Major Project, HOME, and Land Use programs.
- Perform other related duties as assigned.
Benefits
- Health, dental, and vision insurance per plan documents.
- Nine paid holidays and one personal paid holiday each year.
- New hires are eligible for up to 80 hours of paid vacation each year.
- Paid sick leave.
- Retirement savings plan.
- Flexible Spending Account and Health Savings Account.
- Participation in the incentive compensation program.
- Employee assistance program.
- Basic group term life insurance.
- Voluntary supplemental life insurance.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
