About The Position
This position performs clerical tasks involving nursing schedule data entry and supports nursing staffing activities at Erie County Medical Center Corporation. The work includes specialized clerical duties related to nursing staffing schedules, time and attendance reviews, and incident reporting. The incumbent works under the direct supervision of the Nursing Unit Manager and Nursing Staffing Office Specialist, with discretion to exercise independent judgment. Supervision is not a function of this position. Related work is performed as required. The position is included in the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). For the duration of the program, it may be filled by non-competitive appointment without an examination, provided candidates meet the minimum qualifications. The posting states that employees hired through NY HELPS are expected to have their status converted to competitive status within one year of permanent appointment, without taking a civil service test.
Requirements
- High school graduation or possession of a high school equivalency diploma.
- Three years of general office experience, including one year of experience with automated scheduling and automated payroll systems.
- Good knowledge of automated scheduling and payroll systems.
- Good knowledge of nursing staffing procedures.
- Ability to read, understand, and follow complex materials, including union contracts and policies and procedures.
- Ability to define problems, collect data, establish facts, and draw valid conclusions.
- Ability to operate a computer terminal and use a variety of computerized applications.
- Ability to use an alphanumeric keyboard and type clear copy or rough drafts for data input or retrieval.
- Ability to understand and follow detailed instructions and work independently.
- Ability to communicate effectively orally and in writing, and to establish and maintain effective working relationships.
- Ability to maintain a calm demeanor under stress and deadlines.
- Tact, a high degree of accuracy, clerical aptitude, and resourcefulness.
- Ability to perform the essential functions of the position with or without reasonable accommodation.
- Verifiable part-time and/or volunteer experience may be prorated toward full-time experience requirements.
Responsibilities
- Input and update approved work schedules in a computerized scheduling system.
- Review work schedules during data entry for accuracy, compliance with collective bargaining agreements, and adequate staffing levels.
- Review time reports daily, identify potential errors, and develop solutions to remedy them.
- Participate in testing and implementing scheduling system updates.
- Identify problems related to the scheduling system.
- Assist in developing and recommending changes to scheduling programs and processes.
- Compare time and attendance records with approved or updated work schedules.
- Prepare review summaries and distribute them to appropriate supervisors.
- Coordinate and maintain information entry for recently separated employees and update related scheduling systems and required databases.
- Receive written incident statements concerning employee performance and behavior and type them into electronic documents.
- Serve as a liaison to Payroll on pay-processing issues related to scheduling.
- Prepare various reports.
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What This Job Offers
Job Type
Full-time
Education Level
High school or GED
