Nursing Coordinator PT 20+

KabaFusion•Marietta, GA

11d

About The Position

The Nursing Coordinator is an administrative, non-clinical position responsible for coordinating nursing visits for pending and active patients. The role handles scheduling, entering patient and nursing data in electronic medical record (EMR) systems, reviewing nursing billing codes, processing nursing visit notes, revising nurse schedules, and coordinating outsourced nursing visits. The coordinator supports the assigned office by managing authorizations, visit verifications, service codes, nursing orders, and outsourced-agency documentation and invoices. The role works with clinical staff, the reauthorization team, sales, accounting, and other departments to support timely reimbursement and patient care. It also maintains accurate and organized medical records and protects patient health information. KabaFusion is a privately held home infusion company with a national network of pharmacies and nursing offices serving more than 40 states. The company describes its work as collaborative and focused on improving patients’ lives.

Requirements

Good written and verbal communication skills.
General computer software knowledge and keyboarding skills.
Detail-oriented, organized, and methodical approach to work.
Ability to work in a fast-paced team environment.
Ability to travel to the job site.
Excellent analytical skills and ability to proactively manage multiple priorities.
At least two years of experience in a home health or other healthcare setting in an administrative support role, such as scheduler, biller, or similar.
Associate degree preferred, or three or more years of relevant experience in lieu of a college degree.

Nice To Haves

Associate degree.

Responsibilities

Coordinate sourcing and scheduling of nurses for patient visits for assigned offices.
Ensure authorizations are documented and completed visits are verified in the EMR; submit confirmed KabaFusion visit codes to billing and outsourced nursing invoices to accounting.
Manage plan-of-treatment and nursing-order tracking for prescriber signature.
Send referral data and associated orders for new patients to assigned nurses or outsourced agencies.
Create service codes for new patients in the EMR; process visit verifications, correct failed verifications, and review rejected verifications.
Update EMR services and related authorization, payor, and billing-code information when a payor changes.
Track timely submission of outsourced nursing agency notes and submit invoices weekly to accounting.
Review outsourced notes and invoices for accuracy of time and billing rates against contract.
Enter data into the EMR accurately and in a timely manner.
Maintain organized medical records in accordance with established procedures.
Electronically record data for collection, storage, analysis, retrieval, and reporting.
Identify missing EMR documentation and report it to a supervisor.
Support timely reimbursement for skilled nursing and ancillary services by ensuring services are authorized by the payor.
Oversee initiation and renewal of nursing visit authorizations and processing of outsourced agency documentation and invoices.
Notify clinical staff of payor-authorized visit counts and work with the reauthorization team to obtain additional visits and complete reauthorizations as needed.
Track plans of treatment developed by an RN and other nursing orders for prescriber signature; use the sales team to help obtain signatures promptly.
Protect patient health information, including confidentiality, authorized treatment access, and data security.
Manage time and responsibilities using software applications, computers, mobile technology, and other technology platforms.
Participate as an active team member in branch operations and communicate effectively with all departments.
Assist other departments as needed to meet patient care goals.
Perform other related duties as assigned.