Nursing Clinical Placement Coordinator

Nectar Inc

113d • $21 - $23 • Remote

About The Position

Alchemy provides employers and institutions with the talent, support, and technology infrastructure needed to deliver career-connected, standards-aligned learning experiences. The Nursing Clinical Placement Coordinator supports this mission by helping nursing students secure appropriate, timely, and meaningful clinical placements. The role is responsible for student communication, clinical site development, placement matching, and placement documentation for nursing programs. It serves as a liaison among students, university partners, nursing programs, clinical sites, preceptors, supervisors, and internal team members to help ensure high-quality clinical experiences.

The position may be performed in a virtual work environment and involves frequent email, phone, and video communication, database tracking, student advising, clinical site outreach, onboarding coordination, and collaboration with internal and external partners. Success in a virtual work-from-home role requires a dedicated confidential workspace with a closable door, reliable high-speed internet, a working Mac- or Windows-supported desktop or laptop, and comfort using collaborative tools to communicate with remote team members and university partners.

Requirements

• Bachelor’s degree from a regionally accredited institution.
• Strong written and verbal communication skills.
• Excellent organization, time management, follow-up, and tracking skills.
• Ability to manage a student caseload and multiple clinical site relationships simultaneously.
• Comfort communicating professionally by phone, Zoom, and email.
• Proficiency with Microsoft Office, Google Workspace, spreadsheets, Salesforce, or similar tracking and placement systems.
• Ability to work independently while collaborating with a remote team.
• Professional judgment and discretion when handling student information, site concerns, and sensitive placement issues.
• For the virtual work-from-home environment: a dedicated confidential workspace with a door that can be closed, reliable high-speed internet, a working desktop or laptop supported by Mac or Windows operating systems, and comfort using collaborative tools.

Nice To Haves

• Experience in clinical placement, healthcare education, student support, clinical coordination, recruitment, advising, or partnership development.
• Experience supporting nursing programs, nurse practitioner programs, or other healthcare training programs.
• Experience working in a metrics-driven environment.
• Familiarity with nursing clinical rotation requirements, clinical hour requirements, preceptor expectations, and onboarding processes.
• Experience communicating with hospitals, outpatient clinics, private practices, community health centers, behavioral health agencies, specialty care providers, long-term care facilities, or preceptors.
• Understanding of nursing or nurse practitioner program structures and clinical placement workflows.
• Ability to assess placement fit based on student needs, site capacity, clinical specialty, preceptor availability, and program requirements.
• Experience with Salesforce, Tevera, Exxat, Typhon, CastleBranch, ClickUp, Excel, Google Sheets, or similar platforms.
• Strong problem-solving skills and ability to remain calm and professional under pressure.

Responsibilities

• Review assigned student caseloads and clinical placement materials.
• Conduct introductory calls or meetings with students to understand clinical needs, specialty requirements, location preferences, schedule availability, transportation access, and placement goals.
• Maintain regular communication with students, provide progress updates to unmatched students, conduct onboarding check-ins with confirmed students, and respond to emails and calls in a timely, professional, and supportive manner.
• Help students understand next steps and prevent placement delays; communicate with empathy, professionalism, and sound judgment in challenging or time-sensitive situations.
• Conduct outreach to new and existing clinical sites, including hospitals, health systems, outpatient clinics, private practices, community health centers, long-term care facilities, behavioral health sites, and other healthcare organizations, to identify placement opportunities.
• Research potential preceptors and clinical sites for required nursing clinical rotations or field experiences.
• Confirm site requirements, student capacity, preceptor or supervision availability, onboarding requirements, documentation, clinical hour needs, and placement timelines.
• Build and maintain relationships with clinical partners, preceptors, supervisors, and university stakeholders; communicate placement expectations, student needs, program requirements, and timelines.
• Collect site and preceptor information, onboarding requirements, affiliation agreement needs, and next steps; document outreach, responses, and placement updates in required systems.
• Identify sites that are unsuitable because of supervision, clinical-hour, onboarding, contract, interest, or other concerns.
• Support student-to-site matching based on student needs, program and specialty requirements, geographic preferences, site availability, preceptor qualifications, and program expectations.
• Present appropriate placement opportunities to students and clinical partners and track matching progress, including warm leads, pending interviews, approved placements, and confirmed placements.
• Work toward established placement timelines and key performance indicators for student matching and confirmation.
• Collaborate with university partners, nursing program leadership, faculty, internal team members, and clinical sites to resolve placement concerns; serve as a liaison throughout matching and confirmation.
• Escalate complex site, student, preceptor, supervision, or compliance concerns to the appropriate leader.
• Maintain accurate and current student, site, preceptor, supervisor, and placement records across required systems; regularly audit caseload information for consistency across trackers, placement platforms, and student records.
• Provide weekly caseload updates to leadership, including student status, matching progress, warm leads, confirmed placements, and outstanding site needs.
• Review placement documents, which may include applications, resumes, clinical preference forms, onboarding documents, compliance records, confirmation forms, preceptor information, and placement dates.
• Verify preceptor, site, student, and placement information before final confirmation, including dates, required hours, credentials, supervision information, and site details.
• Support audit preparation and documentation review to meet company, program, and university partner expectations.
• Follow company and university partner policies for data privacy, confidentiality, and student records.
• Meet performance expectations for professional communication, outreach, documentation, key performance indicators, customer service, follow-through, organization, and problem-solving; represent Alchemy professionally and support appropriate, timely, educationally sound placements.

Benefits

• Healthcare coverage may be available.
• Retirement plan options may be available.
• Paid time off may be available.
• Holiday time may be available.
• Technology support may be available.
• Flexible hours may be available.
• Accommodations that support work-life balance may be available.
• People-centered work environment focused on learning, collaboration, and student success.

What This Job Offers

• Job Type: Full-time