Nurse Staffing and Scheduling Coordinator

PACS•Beavercreek, OH

About The Position

The Nurse Staffing and Scheduling Coordinator creates and maintains nursing schedules, identifies staffing gaps, and helps secure coverage. The role maintains daily staffing sheets and schedule changes, responds to call-offs and changing staffing needs, and communicates with nursing staff, managers, and facility leadership. It also supports attendance and availability tracking, efforts to control overtime and agency use, and nursing units when needed. The coordinator uses OnShift, Microsoft Excel, and Word and performs additional duties as assigned. The position requires previous staffing or scheduling experience, preferably in skilled nursing or healthcare, and a high school diploma or equivalent. The coordinator should be dependable, organized, detail-oriented, professional, solution-focused, and able to work independently, manage priorities, communicate effectively, and build rapport with employees and nurse managers. The role includes participation in on-call coverage on some evenings and weekends. The employee must be able to make independent decisions when appropriate, work harmoniously with others, support teamwork, handle difficult residents with patience and tact, and relate information about residents’ conditions. Physical requirements include speaking and writing English understandably, meeting facility health requirements, coping with job-related stress, and being able to move or carry at least 25 pounds as described. The employee may need to assist with resident evacuation during emergencies.

Requirements

Previous staffing or scheduling experience required, preferably in skilled nursing or healthcare.
High school diploma or equivalent required.
Experience with OnShift.
Strong Microsoft Excel and Word skills.
Excellent communication and organizational skills.
Strong attention to detail and commitment to schedule accuracy.
Ability to work independently and manage multiple priorities.
Ability to develop good rapport with employees and nurse managers.
Professional, dependable, and solution-focused.
Ability to accept constructive feedback and make necessary adjustments.
Must be able to speak and write English in an understandable manner.
Must meet the facility’s general health requirements, including a medical and physical examination.
Must be able to push, pull, move, and/or lift at least 25 pounds to a minimum height of 5 feet and carry or move that weight at least 50 feet.
Must be able to work effectively with residents, personnel, and support agencies, including people who are ill, disabled, elderly, emotionally upset, or sometimes hostile.

Nice To Haves

Some college preferred.

Responsibilities

Create, maintain, and update nursing schedules.
Identify staffing gaps and assist with securing coverage.
Maintain accurate daily staffing sheets and schedule changes.
Communicate with nursing staff, managers, and facility leadership.
Respond to call-offs and changing staffing needs.
Use OnShift, Microsoft Excel, and Word.
Assist with tracking attendance, staffing needs, and employee availability.
Help support efforts to control overtime and agency usage.
Assist on the nursing units when needed.
Perform additional duties as assigned.
Participate in on-call coverage on some evenings and weekends.
Support teamwork and work harmoniously with other personnel.
Make independent decisions when circumstances warrant.
Relate information concerning a resident’s condition.
Assist in the evacuation of residents during emergency situations when necessary.