New HVAC Construction Administrative Coordinator

AirSystems Unlimited•Cleveland, TN

4d•Onsite

About The Position

AirSystems Unlimited, LLC is hiring a full-time New HVAC Construction Administrative Coordinator in Cleveland, Tennessee. The role supports HVAC new-construction projects from start to finish by keeping schedules aligned, project documentation organized, and customers and project partners informed. The coordinator works with builders, contractors, project managers, installers, and office staff, and manages multiple priorities to help projects stay on course. The schedule is Monday through Friday, 8:00 AM to 5:00 PM, with pay of $18–$20 per hour. AirSystems Unlimited, LLC describes itself as a company established in 1988 that values honest service, quality workmanship, customer care, and employee growth. Candidates must be able to pass a background check and drug screening test.

Requirements

Exceptional organizational and attention-to-detail skills.
Professional and friendly written and verbal communication skills.
Excellent time-management skills.
Ability to communicate with builders, contractors, project managers, and coworkers.
Strong computer skills, including proficiency with computers, email, data entry, and general office software.
Ability to learn new systems, procedures, software, and processes.
Ability to pass a background check and drug screening test.

Nice To Haves

Previous experience in an administrative, clerical, scheduling, or customer service role is preferred.
Experience in construction, permitting, or project coordination is a plus.

Responsibilities

Coordinate schedules between builders, project managers, installers, and office staff.
Maintain project files and track critical documentation.
Communicate by phone, email, and text to provide updates, answer questions, and keep relevant parties informed.
Submit and track permits and follow up on outstanding information.
Update company systems and monitor project progress.
Manage multiple priorities while ensuring details are addressed and projects stay on course.