New Business Operations Specialist

Sound Income Group LLC•Fort Lauderdale, FL

5d•Onsite

About The Position

At Sound Income Group, our mission is to help independent financial professionals and their clients thrive, especially those approaching or in retirement. We provide a full suite of resources across financial education, investment strategies, marketing, and practice management to support long-term success. We foster a collaborative, performance-driven culture rooted in integrity, innovation, and service. If you’re enthusiastic about making a measurable impact in the financial services space, we invite you to grow with us. The New Business Operations Specialist is responsible for managing the end-to-end processing of new business across annuity, brokerage, and advisory products. This role ensures all applications are accurate, complete, and submitted efficiently, while proactively tracking cases through to completion. This individual serves as a key point of contact for advisors and internal teams, ensuring a smooth and timely client onboarding experience through strong communication, follow-through, and operational excellence.

Requirements

Minimum 3–5 years of experience supporting financial advisors within a financial services firm, insurance operations, or new business processing
Hands-on experience processing annuity, brokerage, or ACAT applications
Proficiency in Microsoft Office (Word, Excel, Outlook)
Strong written and verbal communication skills
Experience with annuity products (Fixed, Fixed Indexed, Variable)
Familiarity with FireLight, or similar eApplication/eSubmission platforms
Highly organized with strong time management, prioritization, and multitasking abilities in a deadline-driven environment
Familiarity with case tracking, reporting, and pipeline management
Exceptional attention to detail with a high level of accuracy and follow-through
Ability to work both independently and collaboratively with minimal supervision
Proven ability to manage multiple cases simultaneously in a high-volume environment
Professional, dependable, and relationship-oriented, with the ability to build and maintain advisor relationships
Demonstrated initiative, urgency, and a proactive approach to problem-solving
Team lead with the capability to mentor staff and support team workflows
Working knowledge of Annuity Rate Watch
Life & Health Insurance License (or willingness to obtain)

Nice To Haves

Experience working within CRM systems (e.g., Salesforce, Redtail, or similar)
Ability to research and resolve issues related to application processing, transfers, or commissions
Experience collaborating cross-functionally with advisors, carriers, and internal departments
Bachelor’s degree preferred, but not required
Exposure to broker-dealer processes, compliance, or licensing workflows

Responsibilities

Serve as a primary point of contact for advisors on complex cases, escalations, and case structuring, providing timely guidance and solutions.
Own the end-to-end new business lifecycle from submission through policy issuance, ensuring accuracy, efficiency, and adherence to timelines.
Review and resolve NIGO (Not in Good Order) submissions by identifying discrepancies and coordinating required corrections with advisors and carrier partners.
Support the development, documentation, and continuous improvement of standard operating procedures (SOPs) for new business processing.
Train, mentor, and support junior team members on systems, workflows, and industry best practices.
Conduct thorough quality reviews of all documentation to ensure completeness, accuracy, and compliance (including signatures, dates, and required forms).
Submit applications to carriers, including associated funding documentation (checks, rollovers, transfers) and supporting statements.
Provide ongoing support to Retirement Income Source advisors by tracking case progress and proactively addressing outstanding requirements.
Monitor and follow up on pending transfers through carrier platforms and direct communication to ensure timely completion.
Collaborate cross-functionally with financial intermediaries, including brokerage firms, investment companies, accountants, and attorneys, to facilitate case progression.
Deliver a high level of service by maintaining clear, professional communication with advisors via phone and written correspondence.
Prepare and run annuity illustrations and quotes as needed to support advisors and case design.
Track, analyze, and report on key performance metrics related to new business processing.
Partner with Licensing & Contracting to verify advisor eligibility and ensure all requirements are met for business submission within applicable states.
Coordinate with the Commissions team to resolve advisor compensation inquiries accurately and efficiently.
Build and maintain strong relationships with carrier partners to expedite underwriting, resolve issues, and enhance overall case outcomes.