Navigation Support Specialist

U.S. Army Corps of Engineers • Louisa, KY

2d • Onsite

About The Position

The Navigation Support Specialist provides daily administrative, personnel, and budget support for nine projects at the Big Sandy Area Office in Louisa, Kentucky. The role serves as a liaison between the district office and field sites, responds to inquiries, manages data calls, and coordinates records and training. Financial work includes generating CEFMS reports, tracking obligations and expenditures for nine projects, and providing monthly budget updates to the Operations Project Manager.

The position’s duties vary by grade level. At GS-05, the specialist responds to routine administrative inquiries, maintains personnel and training records, enters financial transactions and obligation requests into established tracking systems, and helps prepare standard monthly reports and spreadsheets. At GS-07, the specialist reviews personnel action requests, resolves standard employee administrative issues, consolidates budget data, reconciles minor discrepancies, drafts routine funding documents, and helps prepare budget reviews. At GS-09, the specialist coordinates personnel and administrative support actions across the division, liaises with Area Office Managers, manages new-hire in-processing, and formulates and monitors budget requirements, obligation schedules, and funded work items.

Requirements

• GS-05 qualification may be met through three years of progressively responsible general experience, including one year equivalent to GS-04, covering routine administrative support at multiple work sites, simple budget tracking, and preparation of basic materials for meetings and routine visits; or a four-year course of study leading to a bachelor's degree; or an acceptable combination of education and experience.
• GS-07 qualification may be met through one year of specialized experience equivalent to GS-05 involving administrative support to multiple work sites, budget tracking, and preparation of basic materials for meetings and routine visits; or one full year of qualifying graduate education; or a bachelor's degree with Superior Academic Achievement; or an acceptable combination of education and experience.
• GS-09 qualification may be met through one year of specialized experience equivalent to GS-07 involving coordination of personnel actions, budget monitoring, administrative support across multiple work sites, and preparation of routine materials for meetings and official visits; or a master's or equivalent graduate degree, or two years of progressively higher-level graduate education toward such a degree; or an acceptable combination of education and experience.
• Applicants must meet the applicable time-in-grade requirement for GS-05, GS-07, or GS-09 if they held a GS position within the prior 52 weeks.
• Applicants must provide proof of U.S. citizenship.
• Appointment may be subject to a suitability or fitness determination based on a completed background investigation.
• Appointment is subject to a one-year probationary period unless the appointee has previously met the applicable requirements.
• Male applicants born after December 31, 1959, must complete a Pre-Employment Certification Statement for Selective Service Registration.
• Direct deposit of pay is required.
• Applicants using foreign education to meet qualification requirements must provide an evaluation showing its equivalence to qualifying U.S. education or evidence of U.S. institutional credit.

Responsibilities

• Respond to basic employee inquiries about standard administrative procedures.
• Maintain local office personnel and training records and ensure required documentation is filed correctly.
• Enter financial transactions, obligation requests, and work items into established tracking systems according to instructions.
• Extract standard monthly financial reports from automated systems and compile basic spreadsheets for review.
• Review personnel action requests for accuracy and completeness before routing them.
• Serve as a point of contact to resolve routine employee administrative issues.
• Consolidate budgetary data from standard reports and track obligations against planned schedules.
• Reconcile minor financial discrepancies, prepare routine draft funding documents, and help prepare budget reviews by identifying differences between planned and actual expenditures.
• Coordinate personnel and administrative support actions across the division and act as a liaison between Area Office Managers.
• Manage the in-processing of new hires.
• Formulate budget requirements, establish obligation schedules, develop funded work items, and monitor ongoing expenditures.
• Generate CEFMS reports, track obligations and expenditures for nine projects, and provide monthly budget updates to the Operations Project Manager.
• Manage data calls and coordinate records and training across supported sites.

Benefits

• Federal employees and their families have access to a comprehensive benefits package; specific eligibility depends on position type.
• Permanent Change of Station allowances may be authorized, subject to applicable regulations and an agency determination.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed