National Event Coordinator
About The Position
Join iHeartMedia’s National Events Team as a National Event Coordinator, supporting major national and international events from planning through production and execution. The role coordinates events including Tentpoles, B2B, Podcast, Custom, and Corporate events. It involves venue and vendor coordination, event design and hospitality integrations, branded-item production systems, sponsor integrations, credential distribution, and collaboration with internal teams. The coordinator also provides administrative support to the Senior Vice President of National Events, works on-site at events in New York City, and travels to out-of-state events.
Requirements
- At least 2 years of event coordination or planning experience.
- Effective written and verbal communication skills.
- High level of professionalism.
- Ability to thrive in a fast-paced environment and be flexible with changes.
- Excellent interpersonal and collaboration skills, and willingness to be a team player.
- Availability to work nights and weekends.
- Ability to work within prescribed guidelines without close supervision.
- Problem-solving skills within established procedures and judgment about when to seek guidance for unforeseen problems.
- Close attention to detail.
- Ability to collaborate professionally with colleagues at different levels.
Nice To Haves
- Hospitality and design experience.
Responsibilities
- Coordinate the planning and on-site execution of iHeart’s national and international Tentpoles, B2B, Podcast, Custom, and Corporate events.
- Assist with venue and vendor coordination and communications before and during events.
- Research and present potential and confirmed event venues, such as restaurants, lounges, nightclubs, and hotels.
- Assist with event design concepts and hospitality integrations.
- Oversee systems used by marketing vendors to produce branded items for events.
- Partner with internal sales teams to help execute sponsor integrations at events.
- Coordinate the design, quantities, and allocation and distribution of event credentials.
- Collaborate with internal sales, marketing, creative, video, and press departments on event coordination.
- Support the Senior Vice President with administrative duties, including calendar support and expenses.
- Work on-site at events in New York City and travel to out-of-state events.
Benefits
- Employer-sponsored medical, dental, and vision insurance with a variety of coverage options.
- Company-provided and supplemental life insurance.
- Paid vacation and sick time.
- Paid company holidays.
- A Spirit day to encourage and enable employees to volunteer in their community.
- A 401(k) plan.
- Employee Assistance Program at no cost, including telephonic counseling, legal and financial consultation, emotional well-being support, and family and caregiving services.
- Additional voluntary programs, such as spending accounts, student loan refinancing, and accident insurance.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
