Medicolegal Administrative Specialist - Tidewater District
About The Position
The Medicolegal Administrative Specialist serves on the Medicolegal administrative team and independently performs a range of administrative activities in support of Assistant Chief Medical Examiners and other Medicolegal professionals. Duties may include office administration, data entry, records maintenance, filing, and customer service. The specialist answers a multi-line phone, assists constituents in person, triages calls, and responds to questions about the Office of the Chief Medical Examiner. The role regularly requires discretion and interpretation of laws, policies, procedures, or processes. It involves frequent interaction with federal, state, and local officials as well as private citizens. The specialist may also guide staff in other offices or districts and community partners, serving as an information resource and helping ensure quality and continuity of actions and information. This is a wage position. Wage employees serve at the will and pleasure of the appointing authority, and continued employment depends on available funding and business need. They are paid only for hours worked, are not covered by the Virginia Personnel Act, and are not eligible for benefits provided to salaried employees, including leave credits, holiday pay, and insurance. State law limits wage employees to an average of 29 hours per week over a year and no more than 1,500 hours during the May 1–April 30 Standard Measurement Period. Additional wage employment conditions are described in the posting.
Requirements
- Knowledge of administrative and office principles and practices.
- Proficiency with automated systems, word-processing, importing data into spreadsheets, creating spreadsheets, manipulating data in existing spreadsheets, presentation software, proofreading and editing correspondence and reports, and creating PowerPoint presentations.
- Ability to interact and communicate orally and in writing with agency staff at all levels, government officials including law enforcement and Commonwealth’s attorneys, local, state, and federal legislators, and the general public.
- Ability to work independently, be self-motivated, maintain confidentiality, and handle sensitive issues with discretion and sound judgment.
- Valid driver’s license.
Nice To Haves
- Experience in an administrative/office or medical/morgue setting.
- Understanding of state government operations, including relevant programs, policies, and Virginia Code.
Responsibilities
- Provide administrative support to Assistant Chief Medical Examiners and other Medicolegal professionals.
- Perform office and administrative duties, including data entry, records maintenance, and filing.
- Provide customer service, answer a multi-line phone, assist constituents in person, triage calls, and answer questions about the Office of the Chief Medical Examiner.
- Interpret laws, policies, procedures, or processes while exercising discretion.
- Interact with federal, state, and local officials and private citizens.
- Provide guidance and information to staff in other offices or districts and community partners to support quality and continuity of actions and information.
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
No Education Listed
