Medicolegal Administrative Specialist - Central District

Virginia Information Technologies Agency • Richmond, VA

7d • $19 - $26

About The Position

The Medicolegal Administrative Specialist serves on the Medicolegal administrative team and independently performs a range of administrative activities in support of Assistant Chief Medical Examiners and other Medicolegal professionals. Duties may include office administration, data entry, records maintenance, filing, and customer service. The position answers a multi-line phone, assists constituents in person, triages calls, and responds to questions about the Office of the Chief Medical Examiner. The work requires discretion and interpretation of laws, policies, procedures, or processes, and frequent interaction with federal, state, and local officials and private citizens. The specialist may guide staff in other offices or districts, and community partners, as an information resource or to help ensure quality and continuity of actions and information.

This is a restricted wage position funded solely by the CDC Public Health Infrastructure Grant, which ends June 30, 2027. Funding availability is scheduled for review before the grant expires and periodically thereafter; continued employment depends on continued funding. The position averages 29 hours per week, may not exceed 1,500 hours during the applicable Standard Measurement Period, and is not eligible for benefits. Wage employees serve at the will and pleasure of the appointing authority, are paid only for hours worked, and continued employment depends on available funding and business need. They are not covered by the Virginia Personnel Act and are not eligible for benefits provided to salaried employees, including leave credits, holiday pay, insurance, or access to the grievance procedure. Wage employees may apply for classified positions and may be eligible to purchase retirement credit if they move into a classified position.

Requirements

• Knowledge of administrative and office principles and practices.
• Proficiency with automated systems, word processing, importing data into spreadsheets, creating spreadsheets, manipulating spreadsheet data, and presentation software.
• Ability to proofread and edit correspondence and reports and create PowerPoint presentations.
• Ability to communicate orally and in writing with agency staff at all levels, government officials including law enforcement and Commonwealth’s attorneys, local, state, and federal legislators, and the general public.
• Ability to work independently, be self-motivated, maintain confidentiality, and handle sensitive issues with discretion and sound judgment.
• Valid driver's license.

Nice To Haves

• Experience in an administrative or office setting, or a medical or morgue setting.
• Understanding of state government operations, including relevant programs, policies, and the Virginia Code.

Responsibilities

• Provide administrative support to Assistant Chief Medical Examiners and other Medicolegal professionals.
• Perform office and administrative duties, including data entry, records maintenance, and filing.
• Provide customer service to constituents by phone and in person.
• Answer a multi-line phone, triage calls, and answer questions concerning the Office of the Chief Medical Examiner.
• Use discretion and interpret laws, policies, procedures, or processes in carrying out the work.
• Interact frequently with federal, state, and local officials and private citizens.
• May provide information and guidance to staff in other offices or districts and to community partners to support quality and continuity of actions and information.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: No Education Listed