Medicolegal Administrative Specialist - Central District

DHRM • Richmond, VA

7d

About The Position

The Medicolegal Administrative Specialist serves on the Medicolegal administrative team and independently performs a variety of administrative activities in support of Assistant Chief Medical Examiners and other Medicolegal professionals. Duties may include office administration, data entry, records maintenance, filing, and customer service. The specialist answers a multi-line phone, speaks with constituents in person, triages calls, and answers questions about the Office of the Chief Medical Examiner. The role regularly requires discretion, interpretation of laws, policies, procedures, or processes, and frequent interaction with federal, state, and local officials and private citizens. The specialist may also guide staff in other offices, districts, or community partners as an information resource or to support quality and continuity of actions and information.

This is a restricted wage position funded solely by the CDC Public Health Infrastructure Grant, which ends June 30, 2027. Funding availability is scheduled for review before the grant expiration and periodically afterward; continued employment depends on continued funding and business need. The role averages 29 hours per week and may not exceed 1,500 hours in a year. Wage employees serve at the will and pleasure of the appointing authority, are paid only for hours worked, and are not eligible for benefits available to salaried employees.

Requirements

• Knowledge of administrative and office principles and practices.
• Proficiency with automated systems, word processing, importing data into spreadsheets, creating spreadsheets, manipulating data in existing spreadsheets, and presentation software.
• Ability to proofread and edit correspondence and reports and create PowerPoint presentations.
• Ability to interact and communicate orally and in writing with agency staff at all levels, government officials including law enforcement and Commonwealth’s attorneys, local, state, and federal legislators, and the general public.
• Ability to work independently and be self-motivated.
• Ability to maintain confidentiality and handle sensitive issues with discretion and sound judgment.
• Valid driver's license.

Nice To Haves

• Experience in an administrative or office setting, or a medical or morgue setting.
• Understanding of state government operations, including relevant programs, policies, and Virginia Code.

Responsibilities

• Provide administrative support to Assistant Chief Medical Examiners and other Medicolegal professionals.
• Perform office and administrative tasks, including data entry, records maintenance, and filing.
• Provide customer service by answering a multi-line phone and speaking with constituents in person.
• Triage calls and answer questions about the Office of the Chief Medical Examiner.
• Interpret laws, policies, procedures, or processes and exercise discretion in handling work.
• Interact with federal, state, and local officials and private citizens.
• Provide guidance and information to staff in other offices, districts, or community partners to support quality and continuity of actions and information.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: No Education Listed