Medical Staff Relations Coordinator

North Central Health Care•Town of Wausau, WI

2h•$30 - $33•Onsite

About The Position

The Medical Staff Relations Coordinator serves as the primary liaison between medical staff, psychiatry residents, medical students, clinical interns, locum providers, contracted clinicians, and organizational leadership. This position coordinates graduate medical education activities, medical staff operations, quality and regulatory initiatives, credentialing support, and provider scheduling functions. Working independently under the direction of organizational leadership, the Medical Staff Relations Coordinator plays a critical role in supporting high-quality patient care by ensuring medical staff, learners, and contracted providers are effectively onboarded, supported, scheduled, and compliant with applicable organizational, regulatory, and accreditation requirements.

Requirements

Bachelor’s degree in Healthcare Administration, Business Administration, Human Services, or a related field
Two or more years of experience in a healthcare setting or related field.
Experience coordinating schedules, projects, educational programs, or administrative operations.
Proficiency with Microsoft Office applications and healthcare information systems.
Strong verbal, written, and interpersonal communication skills.

Nice To Haves

Master’s degree in a healthcare-related field.
Three or more years of experience in a healthcare setting.
Experience working in behavioral health services.
Experience supporting medical staff, graduate medical education programs, residency programs, or healthcare quality initiatives.
Experience with Joint Commission standards, credentialing processes, and healthcare regulatory compliance.

Responsibilities

Serve as the primary liaison and resource for medical staff, psychiatry residents, medical students, fellows, advanced practice providers, interns, locum providers, and contracted clinicians.
Coordinate and manage residency program and medical student activities, including rotations, schedules, orientation, onboarding, training, and ongoing support.
Develop, maintain, and update resident, learner, and provider schedules, including outpatient rotations, on-call schedules, supervision schedules, and coverage schedules.
Coordinate internship placements and clinical education experiences with educational institutions and affiliated programs.
Ensure required affiliation agreements, background checks, immunization records, and onboarding documentation are completed and maintained.
Facilitate onboarding and orientation activities, including technology access, badges, training coordination, and organizational introductions.
Maintain communication with educational institutions, residency program leadership, learners, supervising physicians, and organizational leadership regarding scheduling, program requirements, and operational needs.
Coordinate locum tenens, moonlighting, and contracted provider activities, including scheduling, onboarding, documentation, and agency communication.
Assist with recruitment and retention initiatives for medical staff and providers.
Complete medical staff compensation, continuing medical education (CME), and related administrative documentation.
Maintain and support Medical Staff Bylaws and related governance processes.
Coordinate Medical Staff meetings, including agenda development, meeting scheduling, preparation of materials, minute-taking, and follow-up activities.
Support Medical Staff leadership with administrative functions, records management, and policy development.
Assist with revisions and implementation of Medical Staff Bylaws, policies, and procedures.
Maintain accurate records and documentation related to medical staff operations and educational programs.
Coordinate and support quality improvement initiatives across clinical service areas.
Assist leadership in maintaining compliance with applicable state, federal, accreditation, and Joint Commission requirements.
Monitor documentation compliance and assist in resolving identified deficiencies.
Coordinate and manage the Peer Review, Ongoing Professional Practice Evaluation (OPPE), and Focused Professional Practice Evaluation (FPPE) processes.
Provide administrative support for medical staff quality monitoring and performance evaluation activities.
Support internal audits, quality assurance reviews, and regulatory readiness efforts.
Collaborate with leadership and operational departments to identify process improvement opportunities and implement corrective actions.
Maintain confidentiality of sensitive employee, provider, learner, and patient information.
Establish and maintain productive working relationships with internal and external stakeholders.
Serve as a resource and problem-solver for medical staff, learners, leadership, and support personnel.
Perform other duties and special projects as assigned.