Medical Staff Coordinator
About The Position
The Medical Staff Coordinator provides comprehensive administrative support to the Medical Director, Department Chairs/Site Directors, Medical Board, Medical Staff Office, and Podiatry Department, including its Residency Program. The position coordinates Medical Staff administrative and committee activities, provider credentialing and re-credentialing, confidential records, and departmental communications while supporting daily operations and collaboration between physician leadership and hospital administration. The coordinator manages Medical Board, General Staff, committee, and departmental meeting logistics, including scheduling, agendas, minutes, and action-item follow-up, and assists with maintaining and distributing Medical Staff bylaws and governance documents. The role also supports provider credentialing, re-credentialing, and onboarding; maintains confidential Medical Staff records and databases; and coordinates administrative and operational activities for the Podiatry Department and Residency Program. The position facilitates communication among physicians, hospital leadership, departments, and external organizations; assists with follow-up on outstanding operative reports and departmental payroll or personnel changes as assigned; and supports special projects, departmental initiatives, and other related administrative responsibilities.
Requirements
- Associate degree required.
- Minimum of three years of work experience in a healthcare environment.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams); ability to maintain databases and prepare reports.
- Strong written and verbal communication, interpersonal, and customer service skills.
- Excellent organization, time management, multitasking, attention to detail, and prioritization.
- Ability to exercise independent judgment and maintain confidentiality of sensitive information.
- Ability to work with physicians, executives, residents, staff, and external stakeholders.
- Ability to operate standard office equipment and adapt to changing priorities.
Nice To Haves
- Bachelor's degree preferred.
- Prior experience with credentialing, provider onboarding, or healthcare regulatory processes preferred.
- Knowledge of medical terminology and medical staff credentialing processes preferred.
Responsibilities
- Coordinate Medical Board, General Staff, committee, and departmental meetings, including scheduling, agendas, minutes, and action-item follow-up.
- Assist with maintenance and distribution of Medical Staff bylaws and governance documents.
- Serve as liaison with the CMO office for provider credentialing, re-credentialing, and onboarding; track outstanding documents and coordinate submissions.
- Maintain confidential Medical Staff records and databases.
- Coordinate administrative and operational activities for the Podiatry Department and Residency Program.
- Provide support to the Department Director, residents, and departmental staff to facilitate daily operations, departmental initiatives, and program activities.
- Facilitate communication among physicians, hospital leadership, departments, and external organizations.
- Assist with follow-up on outstanding operative reports and departmental payroll or personnel changes, as assigned.
- Support special projects, departmental initiatives, and other related administrative responsibilities as assigned.
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What This Job Offers
Job Type
Full-time
Education Level
Associate degree
