Medical Staff Coordinator - Medical Staff Administration - Full Time 8 Hour Days (Non-Exempt) (Non-Union)

Keck Medicine of USC • Los Angeles, CA

2d • $34 - $56 • Onsite

About The Position

The Medical Staff Coordinator provides support to the organized Medical Staff via meeting management, practitioner credentialing and re-credentialing. This role is a Full Time 8 Hour Days position, classified as Non-Exempt and Non-Union.

Requirements

• High school or equivalent
• Minimum two years experience providing administrative/office support in an acute care facility or large healthcare organization in which duties included multiple tasks
• Excellent communication (written and verbal) skills
• Strong interpersonal skills for interaction with peers, patients, physicians, and other customers of the medical center
• Knowledge of Joint Commission standards, Title 22, and CMS regulations pertaining to the organized medical staff
• Knowledge of medical staff principles, practices, quality assessment, performance improvement functions, and legal concepts related to the organized medical staff
• Fire Life Safety Training (LA City) - If no card upon hire, one must be obtained within 30 days of hire and maintained by renewal before expiration date. (Required within LA City only)

Nice To Haves

• Associate's degree in a related field
• Bachelor's degree in a related field
• Five years experience as a medical staff services professional preferred
• Medical Staff Services Certification Valid CPCS or CPMSM by the National Association of Medical Staff Services (or equivalent five years experience as medical staff professional).

Responsibilities

• Coordinates scheduling of Medical Staff meetings and Service Line pre-meetings.
• Delivers meeting notices via electronic mail prior to each meeting.
• Prepares agendas and uploads documents to Diligent Board books to build meeting agenda packets.
• Coordinates/shares/projects the presentation/meeting agenda packet during the meetings.
• Transcribes minutes of the meetings, do follow-ups, track attendance, maintain a running 12-months of hardcopies of the meeting packets and minutes in the survey binders.
• Submits meeting summaries, policies, and approval items to Medical Executive Committee.
• Coordinates scheduling and supporting Ad Hoc and Special Meetings as needed.
• Attends and participates in file review meetings for all Service Lines/Departments assigned, these meetings are scheduled monthly prior to Integrated Credentials Committee and Interdisciplinary Committee meetings.
• Attends and participates in daily department huddles, monthly department meetings, and other meetings as required.
• Tracks Proctoring/FPPE for new providers (Medical Staff and Allied Health Professionals), and Expanded Privileges.
• Tracks OPPE and Competencies for Allied Health Professional providers.
• Processes Additional privileges, Change in privileges, Department Transfers, and Temporary privilege requests for all Service Lines/Departments assigned.
• Processes Provisional Reviews and Proctoring Release for all Service Lines/Departments assigned.
• Maintains credentialing database such as entering proctoring information, privilege entries/updates after Governing Board approval, updating meeting module, and others as assigned to ensure information contained is accurate and current.
• Participates in facility/credentialing preparation for site visits and licensing/accreditation surveys.
• Ensures maximum confidentiality, accuracy, security, and appropriate access of all data and records, and provides maximum protection from discoverability of all information controlled.
• Onboarding new Physicians/Allied Health Professionals when necessary/needed.
• Authenticates provider’s access for Imprivata (Electronic Prescribing for Controlled Substances).
• Covers for office functions as necessary/needed.
• Prepares and distributes monthly credentialing database reports as assigned.
• Responds to requests for proctoring summary reports, affiliation verification, activity reports, and other requests by hospital staff and/or outside facilities.
• Provides customer services to callers and visitors in accordance with KNOWN Standards.
• Maintains sufficient hours as required by Certification.
• Perform other duties as assigned.

Benefits

• The hourly rate range for this position is $34.42 - $56.19.
• USC is an equal opportunity employer.
• USC observes affirmative action obligations consistent with state and federal law.
• We provide reasonable accommodations to applicants and employees with disabilities.
• For more information about our benefits, see What We Offer.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED