Medical Staff Coordinator - Medical Staff Administration - Full Time 8 Hour Days (Non-Exempt) (Non-Union)

University of Southern California•Los Angeles, CA

2d•$34 - $56•Onsite

About The Position

The Medical Staff Coordinator provides support to the organized Medical Staff via meeting management, practitioner credentialing and re-credentialing. This role involves coordinating schedules, preparing meeting materials, transcribing minutes, tracking attendance, and ensuring the accuracy and confidentiality of all data and records. The position also supports onboarding new physicians and allied health professionals, managing credentialing databases, and preparing for site visits and surveys. Additionally, the coordinator provides customer service and performs other duties as assigned, including maintaining continuing education requirements.

Requirements

High school or equivalent
Minimum two years experience providing administrative/office support in an acute care facility or large healthcare organization in which duties included multiple tasks
Excellent communication (written and verbal) skills
Strong interpersonal skills for interaction with peers, patients, physicians, and other customers of the medical center
Knowledge of Joint Commission standards, Title 22, and CMS regulations pertaining to the organized medical staff
Knowledge of medical staff principles, practices, quality assessment, performance improvement functions, and legal concepts related to the organized medical staff
Fire Life Safety Training (LA City) - If no card upon hire, one must be obtained within 30 days of hire and maintained by renewal before expiration date. (Required within LA City only)

Nice To Haves

Associate's degree in a related field
Bachelor's degree in a related field
Five years experience as a medical staff services professional preferred
Medical Staff Services Certification Valid CPCS or CPMSM by the National Association of Medical Staff Services (or equivalent five years experience as medical staff professional).

Responsibilities

Coordinates scheduling of Medical Staff meetings and Service Line pre-meetings.
Delivers meeting notices via electronic mail.
Prepares agendas and uploads documents to Diligent Board books to build meeting agenda packets.
Coordinates/shares/projects the presentation/meeting agenda packet during meetings.
Transcribes minutes of meetings, performs follow-ups, and tracks attendance.
Maintains a running 12-months of hardcopies of meeting packets and minutes in survey binders.
Submits meeting summaries, policies, and approval items to Medical Executive Committee.
Coordinates scheduling and supports Ad Hoc and Special Meetings as needed.
Attends and participates in file review meetings for all Service Lines/Departments assigned.
Attends and participates in daily department huddles, monthly department meetings, and other meetings as required.
Tracks Proctoring/FPPE for new providers and Expanded Privileges.
Tracks OPPE and Competencies for Allied Health Professional providers.
Processes Additional privileges, Change in privileges, Department Transfers, and Temporary privilege requests.
Processes Provisional Reviews and Proctoring Release.
Maintains credentialing database, including entering proctoring information, privilege entries/updates, and updating the meeting module.
Participates in facility/credentialing preparation for site visits and licensing/accreditation surveys.
Ensures maximum confidentiality, accuracy, security, and appropriate access of all data and records.
Onboarding new Physicians/Allied Health Professionals when necessary/needed.
Authenticates provider’s access for Imprivata.
Covers for office functions as necessary/needed.
Prepares and distributes monthly credentialing database reports as assigned.
Responds to requests for proctoring summary reports, affiliation verification, activity reports, and other requests.
Provides customer services to callers and visitors in accordance with KNOWN Standards.
Performs other duties as assigned.
Maintains sufficient continuing education hours as required by Certification.