Medical Staff Coordinator - Med Staff - Full Time 8 Hour Days (Non-Exempt) (Non-Union)

Keck Medicine of USC•Los Angeles, CA

2d•$34 - $56•Onsite

About The Position

The Medical Staff Coordinator provides support to the organized Medical Staff via meeting management, practitioner credentialing and re-credentialing. This role is essential for ensuring the smooth operation of medical staff functions within an acute care facility.

Requirements

High school or equivalent
Minimum two years experience providing administrative/office support in an acute care facility or large healthcare organization in which duties included multiple tasks
Excellent communication (written and verbal) skills
Strong interpersonal skills for interaction with peers, patients, physicians, and other customers of the medical center
Knowledge of Joint Commission standards, Title 22, and CMS regulations pertaining to the organized medical staff
Knowledge of medical staff principles, practices, quality assessment, performance improvement functions, and legal concepts related to the organized medical staff
Fire Life Safety Training (LA City) - If no card upon hire, one must be obtained within 30 days of hire and maintained by renewal before expiration date. (Required within LA City only)

Nice To Haves

Associate's degree in a related field
Bachelor's degree in a related field
Five years experience as a medical staff services professional
Medical Staff Services Certification (Valid CPCS or CPMSM by the National Association of Medical Staff Services or equivalent five years experience as medical staff professional)

Responsibilities

Coordinate scheduling of Medical Staff meetings and Service Line pre-meetings.
Deliver meeting notices via electronic mail prior to each meeting.
Prepare agendas and upload documents to Diligent Board books to build meeting agenda packets.
Coordinate/share/project the presentation/meeting agenda packet during meetings.
Transcribe minutes of meetings, perform follow-ups, and track attendance.
Maintain a running 12-month record of hard copies of meeting packets and minutes in survey binders.
Submit meeting summaries, policies, and approval items to the Medical Executive Committee.
Coordinate scheduling and support for Ad Hoc and Special Meetings as needed.
Attend and participate in file review meetings for all assigned Service Lines/Departments.
Attend and participate in daily department huddles, monthly department meetings, and other required meetings.
Track Proctoring/FPPE for new providers (Medical Staff and Allied Health Professionals) and Expanded Privileges.
Track OPPE and Competencies for Allied Health Professional providers.
Process Additional privileges, Change in privileges, Department Transfers, and Temporary privilege requests for all assigned Service Lines/Departments.
Process Provisional Reviews and Proctoring Release for all assigned Service Lines/Departments.
Maintain credentialing database by entering proctoring information, privilege entries/updates, updating meeting module, and other tasks to ensure data accuracy and currency.
Participate in facility/credentialing preparation for site visits and licensing/accreditation surveys.
Ensure maximum confidentiality, accuracy, security, and appropriate access of all data and records, and provide maximum protection from discoverability of all information controlled.
Onboard new Physicians/Allied Health Professionals when necessary.
Authenticate provider’s access for Imprivata (Electronic Prescribing for Controlled Substances).
Cover office functions as necessary.
Prepare and distribute monthly credentialing database reports as assigned.
Respond to requests for proctoring summary reports, affiliation verification, activity reports, and other requests by hospital staff and/or outside facilities.
Provide customer service to callers and visitors in accordance with KNOWN Standards.
Maintain sufficient continuing education hours as required by Certification.
Perform other duties as assigned.