MEDICAL STAFF COORDINATOR

Hudson Regional Hospital•Bayonne, NJ

1d•$55,000 - $65,000•Onsite

About The Position

The Medical Staff Coordinator obtains necessary information to complete appointment and reappointment processes, maintains accurate files credentialing with regard to verification documentation, demographics, committee attendance, National Practitioner Data Bank, malpractice insurance and state medical licensure/certification. In addition, the position supports medical staff committees, as required and maintains medical staff bylaws, rules/regs and policies. The role is responsible for credentialing, medical executive meetings, and general medical staff meetings, including agenda setting, producing minutes, and sending meeting reminders. It also involves notifying necessary areas of new physicians, changes in privileges, reappointments, resignations, and leaves of absence, and entering new/updated data into credentialing software. The position supports departmental meetings and handles the reappointment process, which includes queries for approximately 30 physicians quarterly, involving preparing applications, mailing, updating, and following up on missing documents. Other duties include verification of licensure (NJ, CDS, DEA), NPDB queries, claim history verification, education verification, obtaining/reviewing peer references and hospital affiliations, initial application data entry for new physicians, assisting with Ongoing Professional Practice Evaluations (OPPE), filing, faxing, copying, and managing the monthly on-call schedule. The role also supports the maintenance and updating of information in the physician database, including licenses, credentialing, and contact information.

Requirements

Obtain necessary information to complete appointment and reappointment processes.
Maintain accurate credentialing files, including verification documentation, demographics, committee attendance, National Practitioner Data Bank, malpractice insurance, and state medical licensure/certification.
Support medical staff committees as required.
Maintain medical staff bylaws, rules/regulations, and policies.
Responsible for credentialing, Medical Executive Meetings & General Medical Staff meetings; Agenda setting, producing minutes, meeting reminder.
Notification for new physicians, changes in privileges, reappointments, resignations and leave of absences to all necessary areas and entering of new/updates data into credentialing software.
Support the Departmental Meetings
Reappointment Process which include queries; (Quarterly 30 physicians) which include preparing the application /mail /update/following up on missing documents or packages.
Licensure(NJ, CDS, DEA) Verification
NPDB Verification-Query -website
Claim history-contact insurance company
Verification Education-
Obtain/Review Peer References
Obtain/ Hospital Affiliations.
Initial Application/New Hired Physicians- Data entry/MD Staff-Web.
Assist-Ongoing Professional Practice Evaluation (OPPE) physicians.
Filing, faxing, copying.
Montly On Call Schedule
Support maintenance and update information in the physician database, license, credentialing, contact information.
Responsible for hand hygience compliance of staff.
Consistently participates analysis of Performance Improvement data as well as overseeing follow up of corrective action plans submitted by managers.
Knowledgeable of and adheres to all hospital policies and procedures including but not limited to: Attendance Management: Reports to work on time; is flexible when staffing needs warrant change; requests time off in a timely manner; consistently utilizes time clocks to document in and out shifts. Rules of Conduct: Respects the rights and property of others; does not engage in Harassment or Violence in the Workplace. HIPPA: Maintans confidentiality of patients, staff and visitors at all times. Dress Code: Complies with dress code policy and wears ID at all times.
Keeps department policies and procedures current within 3 year window and places on intranet per policy.
Completed and met previous years goals.
Always introduces self to customers, patients and visitors professionally and coureously.
Directs patients and visitors that appear to be lost; contributes positively to morale and demonstrates service excellence by being respectful, empathetic, helpful and attentive; response promptly to inquiries.
Treats all customers, co-workers with respect and professionalism per HR Rules of Conduct policy.
Is 100% compliant with all mandated training/education of staff (i.e., department orientation, hospital wide, new hire orientation) as required.
Maintains current and valid credentials/license with relevant governing body and/or stays knowledgeable of all changes in federal, state, local and regulatory body laws, rules and regulations.
Is compliant with HIPPA rules and regulations and current patient safety standards.
Able to handle emergency or crisis situations
May be required to wear protective equipment as necessary
Able to walk, stand, sit, lift, push, pull, carry, stoop, kneel + climb without restriction

Responsibilities

Obtain necessary information to complete appointment and reappointment processes.
Maintain accurate credentialing files, including verification documentation, demographics, committee attendance, National Practitioner Data Bank, malpractice insurance, and state medical licensure/certification.
Support medical staff committees as required.
Maintain medical staff bylaws, rules/regulations, and policies.
Manage credentialing, Medical Executive Meetings, and General Medical Staff meetings, including agenda setting, producing minutes, and sending meeting reminders.
Notify necessary areas of new physicians, changes in privileges, reappointments, resignations, and leaves of absence.
Enter new/updated data into credentialing software.
Support departmental meetings.
Manage the reappointment process, including queries for physicians (quarterly 30 physicians), preparing applications, mailing, updating, and following up on missing documents or packages.
Verify licensure (NJ, CDS, DEA).
Perform NPDB verification (query via website).
Verify claim history by contacting insurance companies.
Verify education.
Obtain/Review peer references.
Obtain hospital affiliations.
Perform initial application data entry for new hired physicians into MD Staff-Web.
Assist with Ongoing Professional Practice Evaluation (OPPE) for physicians.
Perform filing, faxing, and copying.
Manage the monthly on-call schedule.
Support the maintenance and update of information in the physician database, including licenses, credentialing, and contact information.
Responsible for hand hygiene compliance of staff.
Participate in the analysis of Performance Improvement data and oversee follow-up of corrective action plans.
Keep department policies and procedures current within a 3-year window and place them on the intranet.
Introduce self to customers, patients, and visitors professionally and courteously.
Direct patients and visitors who appear to be lost.
Contribute positively to morale and demonstrate service excellence by being respectful, empathetic, helpful, and attentive.
Respond promptly to inquiries.
Treat all customers and co-workers with respect and professionalism.
Ensure 100% compliance with all mandated training/education for staff.
Maintain current and valid credentials/licenses with relevant governing bodies and stay knowledgeable of changes in federal, state, local, and regulatory body laws, rules, and regulations.
Ensure compliance with HIPAA rules and regulations and current patient safety standards.