Medical Records Specialist

HCR Home Care•Rochester, NY

15d•$19 - $23

About The Position

The Medical Records Specialist is responsible for medical record functions across the organization, including managing incoming and outgoing documentation. Under the direction of the Compliance Director and Health Information Team Leader, the specialist helps ensure electronic medical records are maintained according to regulatory requirements, HIPAA rules are enforced, and minimum-necessary practices are followed for receiving and requesting records. The position is primarily based in an office setting and may involve exposure to outdoor conditions. It is classified as light work, involving sitting most of the time and occasionally exerting up to 20 pounds of force. Daily physical activities include standing, sitting, hearing, walking, talking, stooping or kneeling, and repetitive motion.

Requirements

Associate’s degree.
At least 4 years of experience in a health care setting.
Strong organizational and interpersonal skills.
Ability to work independently, pay attention to detail, and maintain a positive attitude.
Ability to manage multiple simultaneous responsibilities and prioritize work scheduling.
Ability to maintain confidentiality of medical, financial, and legal information.
Ability to complete assignments accurately and in a timely manner.
Ability to communicate effectively orally and in writing.
Ability to handle difficult situations involving patients, physicians, or others professionally.
Basic computer skills, including email, internet, and Microsoft Office.

Nice To Haves

Medical record experience.

Responsibilities

Pull records accurately and in a timely manner for patient care, quality review, and audits.
Protect the confidentiality and security of patient-related information.
Coordinate the release of medical information to insurance companies, lawyers, and state and federal agencies.
Verify authorizations to release protected health information in accordance with agency policies and procedures and state and federal laws.
Log all record requests in the Medical Records Database.
Review and attach signed Physician Orders in Worldview and elevate orders to Escalations according to protocols.
Scan and index incoming medical record documentation, including authorizations, to the appropriate chart.
Process HCHB workflow tasks, including MRS Notes, Start of Care documentation, and faxing Episode Summary Reports to hospitals in accordance with Federal COPs.
Print and send Patient Instructions to patients in accordance with Federal COPs.
Monitor and process incoming mail addressed to Medical Records.
Answer incoming calls to the department.
Perform other duties as assigned.