Medical Records Specialist
About The Position
We are seeking a detail-oriented and organized Medical Records Specialist to manage patient medical records and coordinate the timely submission of documentation to payers and third-party entities. The role involves working collaboratively in a fast-paced environment while maintaining accuracy, confidentiality, and compliance with applicable regulations. Strong communication and time-management skills are essential. The position is located in Matawan, New Jersey, and reports to the VP of RCM. Employment is full-time, with compensation of $20.00–$25.00 per hour. Employment is contingent upon successful completion of a background check, which may include verification of employment history, education, criminal records, and other relevant information as permitted by law.
Requirements
- High school diploma or equivalent required.
- Strong attention to detail and excellent organizational skills.
- Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
- Excellent verbal and written communication skills.
- Ability to work independently and collaboratively within a team.
Nice To Haves
- Previous experience in medical records, healthcare administration, or a related field.
Responsibilities
- Manage and prioritize requests for submission to insurance payers and third-party organizations, ensuring deadlines are met.
- Prepare, organize, review, and send medical records requested by external agencies in accordance with legal and regulatory requirements.
- Communicate with providers and clinical staff to obtain missing or clarifying documentation.
- Scan, upload, and index medical records in the electronic medical record (EMR/EHR) system.
- Maintain the confidentiality and security of patient records, including proper handling within office areas.
- Ensure compliance with HIPAA guidelines and organizational privacy policies.
- Communicate with internal teams and external partners about record requests and submissions.
- Maintain accurate documentation and tracking of records sent and received.
- Identify and escalate discrepancies or issues with records, claims, or requests to management.
- Process incoming mail, faxes, and electronic document submissions.
- Assist the front desk or administrative team with record-related inquiries.
- Participate in process-improvement initiatives to increase efficiency and accuracy.
Benefits
- 401(k) matching
- Health insurance
- Dental insurance
- Vision insurance
- Paid time off
- Sick time
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
