Medical Records Specialist
About The Position
Cincy Heart is seeking a detail-oriented Medical Records Specialist to join our growing team. This position is responsible for accurately managing patient health information, processing medical record requests, scanning and indexing documents, and ensuring records are maintained in accordance with organizational policies and HIPAA regulations. The Medical Records Specialist plays a key role in supporting patient care by maintaining accurate, complete, and accessible medical records. This position is estimated to start in January as the practice will launch in February 2027.
Requirements
- High school diploma or GED.
- Strong attention to detail and organizational skills.
- Ability to maintain confidentiality and handle protected health information (PHI) appropriately.
- Proficiency with computers, scanning equipment, and data entry.
- Previous experience in a medical office, healthcare setting, or Health Information Management department.
- Experience with electronic medical records (EMR/EHR) systems.
- Experience processing medical record requests, document imaging, scanning, and indexing.
Nice To Haves
- Strong organizational and time management skills.
- Excellent verbal and written communication.
- Ability to work independently while managing multiple priorities.
- Strong problem-solving skills and attention to accuracy.
- Ability to work collaboratively within a team environment.
Responsibilities
- Process and fulfill medical record requests for patient care, continuity of care, quality review, audits, insurance requests, and other authorized purposes.
- Retrieve, review, and reconcile patient records to ensure all required documentation is complete and properly filed.
- Prepare paper records and loose documentation for scanning and electronic storage.
- Scan, upload, and accurately index medical records into the electronic medical record (EMR) system.
- Perform quality assurance reviews to ensure scanned documents are complete, legible, and associated with the correct patient chart.
- Manage incoming medical records received via fax, mail, electronic transfer, and patient portals.
- Maintain record retention, storage, and archival processes in accordance with organizational and regulatory requirements.
- Ensure compliance with HIPAA and all applicable privacy and confidentiality regulations.
- Assist providers and staff with locating, retrieving, and managing patient records as needed.
- Support internal audits and quality improvement initiatives related to medical record documentation.
- Perform other administrative duties as assigned.
Benefits
- medical
- dental
- vision
- matching 401K
- 12 days Paid Time Off
- 8 Paid Federal Holidays
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
