Medical Records Specialist

HCA Healthcare • Wichita, KS

7d

About The Position

The Medical Records Specialist assists the HIM Director with routine duties supporting Horizon Patient Folder (HPF)/McKesson Patient Folder (MPF) workflow queues, applicable worklists in 3M 360 Encompass, resolution of unbilled accounts, and processing physician suspensions. The specialist serves as the primary point of contact when the HIM Director and/or HIM Coordinator is unavailable.

The role retrieves and reconciles discharged medical records, supports retrieval and printing of records from storage, and manages storage, archival, and retention of documents and alternate media that cannot be scanned into HPF/MPF. It also prepares, scans, indexes, and quality-checks medical record documents. Birth certificate duties may include completing required state certification and continuing education, collecting and documenting birth information from parents, providing forms and guidance, assisting with Acknowledgment of Paternity forms, and reviewing records to obtain required birth information.

Schedule: Friday through Monday, 8:00 a.m. to 4:30 p.m.

Requirements

• Previous experience handling patient health information, medical-record document imaging, and/or medical records is strongly preferred.
• A state certification program may be required for birth certificate processing; training and course fees will be provided.

Nice To Haves

• High school diploma or GED preferred.
• Hospital or medical office experience preferred.

Responsibilities

• Retrieve discharged medical records from hospital departments and reconcile them to ensure all records are accounted for.
• Facilitate retrieval and printing of medical records from storage and support storage, archival, and retention of documents and alternate media that cannot be scanned into HPF/MPF.
• Assist with the physician suspension process, including evaluating whether a physician should be suspended, preparing recommended suspension lists for approval, sending notice letters, and making reminder calls.
• Prepare medical records and loose documents for scanning.
• Scan medical record documents.
• Index medical record documentation.
• Perform paper-document-to-PC-screen quality-control validation to ensure all documents associated with each record have been scanned.
• Complete any state-required certification program and continuing education needed to perform birth certificate clerk duties accurately, following state guidelines and processes.
• Interact with parents to collect and document birth information, deliver appropriate forms, and guide them in completing the forms.
• Assist parents with completing Acknowledgment of Paternity forms, exercising patience, diplomacy, and sensitivity when parental responsibility is disputed.
• Review patient medical records and other resources as needed to obtain required birth information.
• Serve as the primary point of contact when the HIM Director and/or HIM Coordinator is unavailable.

Benefits

• Comprehensive medical, prescription drug, dental, vision, behavioral health, and telemedicine plans.
• Wellbeing support, including free counseling and referral services.
• Paid time off, paid family leave, long- and short-term disability coverage, and leaves of absence.
• 401(k) plan with a 100% match on 3% to 9% of pay, based on years of service.
• Employee Stock Purchase Plan, flexible spending accounts, preferred banking partnerships, retirement-readiness tools, rollover support, and financial-wellbeing counseling.
• Tuition assistance, student loan assistance, certification support, dependent scholarships, and a partnership with Galen College of Nursing.
• Fertility and family-building benefits and adoption assistance.
• Life insurance and supplemental health protection plans.
• Auto and home insurance, legal counseling, identity-theft protection, and consumer discounts.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED