Medical Record Administrator( Assistant Chief of HIMS)- Detail Position -NTE 1 year

Veterans Health Administration•Tampa, FL

3d•Onsite

About The Position

This detail position, not to exceed one year, is located in the Health Information Management (HIM) Service at the James A. Haley VA Medical Center. The Medical Records Administrator serves as Assistant Chief of Health Information Management (ACHIM), supporting the Chief of Health Information Management (CHIM) and supervising all HIM functions. In the CHIM’s absence, the incumbent serves as Acting Chief and is responsible for the overall management of the section’s programs and functions. The ACHIM oversees HIM quality, workflow, performance, and compliance. The role involves keeping current with developments in health information management, including process improvement, electronic health records, coding, clinical documentation integrity, documentation analysis, transcription and speech recognition, release of information, file room operations, scanning and indexing, and health information exchange. The incumbent advises management and clinical staff about changes in technology used to collect, process, code, protect, and store health information. The position also supports HIM supervisors and leads, participates in facility, VISN, and national committees as an HIM subject matter expert, consults with clinical staff about health record deficiencies, and helps retrieve, review, analyze, and report health record reviews and performance-monitoring results. The position is a detail requiring manager approval and submission of the most recent 2025 performance appraisal with a rating of Fully Successful or higher. Work schedule is Monday through Friday, 8:00 a.m. to 4:30 p.m. Telework is ad hoc under agency policy; the position is not virtual. Relocation and recruitment incentives and permanent change of station are not authorized.

Requirements

U.S. citizenship.
Proficiency in spoken and written English.
Meet the basic education or experience qualification through one of the listed pathways: three years of creditable medical-records experience; a qualifying bachelor’s degree or higher in health information management or a related field with at least 24 semester hours in HIM or health information technology; or an equivalent combination of education and experience.
Hold an accepted certification: coding certification through AHIMA or AAPC, HIM certification through AHIMA, or Health Data Analyst certification through AHIMA. HIM certification is required for positions above the full-performance level.
For GS-12, one year of creditable experience equivalent to GS-11.
Demonstrate skill in performance and process-improvement techniques for developing and implementing HIM solutions.
Advise management and staff on health-record documentation requirements and HIM practices using current standards, policies, statutes, laws, and regulations.
Plan, justify, develop, evaluate, assess, monitor, and advise on HIM processes, and recommend policy or procedural changes.
Evaluate compliance with legal, ethical, regulatory, and accrediting-body guidelines applicable to HIM.
Apply sound resource-management principles, including staffing, space, contracts, and equipment.
Perform the full range of supervisory duties, including assigning work, conducting performance evaluations, selecting staff, and recommending awards, advancements, and disciplinary actions as appropriate.
Obtain manager approval for the detail and attach the approval documentation and the most recent 2025 performance appraisal showing a rating of Fully Successful or higher.
Meet pre-employment requirements, including a background/security investigation, physical examination, required onboarding and identification documentation, and participation in the seasonal influenza vaccination program.
Meet Selective Service registration requirements if applicable.
Serve a one- or two-year trial period, subject to the terms described in the announcement.
Submit a transcript if using education to qualify; foreign education must be accompanied by a Certificate of Foreign Equivalency.

Nice To Haves

At least five years of experience in Health Information Records Management.

Responsibilities

Supervise all Health Information Management functions and serve as a full assistant to the Chief of Health Information Management.
Serve as Acting Chief and manage the section’s programs and functions when the Chief is absent.
Keep current on emerging HIM issues and trends, including electronic health records, coding, clinical documentation integrity, documentation analysis, transcription and speech recognition, release of information, file room operations, scanning and indexing, and health information exchange.
Keep the Chief, management, and clinical staff informed about changing technology used to collect, process, code, protect, and store health information.
Conduct audits and monitor areas of responsibility to ensure employees process data accurately and on time.
Review completed work for quality, quantity, accuracy, and timeliness, and provide constructive feedback.
Develop performance standards, conduct performance evaluations, and develop and conduct competency assessments.
Provide administrative support to HIM supervisors and leads in employee selection, training, and evaluation.
Conduct audits and analyses, prepare reports, and present findings and recommendations to the Chief, service line leaders, and designees.
Participate in facility, VISN, and national committees requiring HIM subject matter expertise.
Consult with physicians and other clinical staff regarding health record deficiencies as appropriate.
Assist with retrieval, review, analysis, and reporting of health record reviews, HIM performance monitors, and action plans.
Assist the Chief in establishing HIM policies, responsibilities, and requirements; setting program goals and objectives; monitoring workflow; and planning, developing, directing, and evaluating HIM functions.
Oversee implementation of and adherence to HIM industry standards, policies, procedures, laws, regulations, and accrediting-body requirements.