Medical Coordinator

QSAC Careers • Levittown, NY

8d

About The Position

QSAC is seeking a detailed and dedicated Medical Coordinator to join its Nursing team. The coordinator is responsible for securing and tracking medical appointments, orders, medication availability, and records. The role includes scheduling appointments, maintaining medication inventories and documentation, obtaining lab and specialty appointment results, communicating medication changes, and preparing appointment calendars for family notification. The position may require reporting to alternate work locations, such as a hospital or doctor's office. The coordinator must protect individual and family confidentiality, attend required training, follow QSAC policies and procedures, support the health, safety, and welfare of individuals, and perform other duties as assigned.

Requirements

• High school diploma or General Education Degree (GED).
• 1–2 years of work experience in an administrative or office role.
• Valid New York State driver's license in good standing.
• CPR/First Aid, AMAP, SCIP-R, and driver training certifications.
• Strong computer literacy skills.
• Ability to safely assist with lifting individuals of various weights and 20-pound items.
• Ability to communicate effectively with others and individuals served.
• Flexibility and collaboration.
• Ability to run if needed.

Nice To Haves

• 1–2 years of work experience in the medical field is highly preferred.
• Fluency in medical terminology is useful but not mandatory.

Responsibilities

• Schedule all medical, laboratory, and specialty medical appointments.
• Ensure medication orders are current and accurately recorded, and that medication is available only to authorized staff.
• Inventory medications weekly to ensure an adequate supply.
• Obtain results for laboratory work and specialty appointments in a timely manner.
• Notify residences and day programs of medication changes.
• Update medical consults with pertinent information.
• Disseminate information to colleagues and staff as appropriate.
• Submit a monthly calendar of appointments in a timely manner for family notification.
• Report to alternate work locations, such as a hospital or doctor's office, when required.
• Maintain individual and family confidentiality and privacy regarding medical concerns.
• Attend trainings and in-services.
• Adhere to QSAC values, policies, and procedures and maintain a professional demeanor.
• Ensure the health, safety, and welfare of individuals.
• Perform other duties as assigned by supervisors or senior management.

Benefits

• Generous paid time off for full-time staff.
• Medical, dental, and vision insurance with very low out-of-pocket costs for full-time staff.
• Group life insurance and long-term disability for full-time staff.
• Flexible spending accounts for full-time staff.
• Pre-tax commuter benefits.
• 403(b) retirement plan with employer match.
• Career advancement opportunities.
• Competitive salary.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED