Medical Coordinator

MarSell Wellness Center•Ontario, CA

1d•$70,304 - $76,000

About The Position

The Medical Coordinator arranges and coordinates appropriate health services for children in care, including urgent, emergency, and preventive care. The role helps ensure timely, comprehensive healthcare while maintaining complete and confidential medical records in accordance with agency policy, program requirements, licensing regulations, and funding requirements. The coordinator communicates children’s medical needs to case managers, clinicians, program leadership, and other relevant staff; schedules medical, dental, vision, behavioral health, and specialty appointments; coordinates transportation; arranges interpretation and translation when needed; and serves as a liaison to community healthcare providers. The role monitors medical compliance, supports multidisciplinary service planning and discharge planning, and contributes to the organization’s trauma-informed and culturally responsive care.

Requirements

At least one year of employment in public health or a healthcare setting, with demonstrated experience in care coordination, health administration, or direct clinical care.
An LPN/LVN or higher health-related qualification, such as an RN with a bachelor’s degree, or a bachelor’s degree in nursing, public health, health administration, social work, or another relevant health-related field.
At least 21 years of age.
Valid driver license.
Ability to pass required background clearances.
Proficiency in MS Office, including Word, Excel, and Outlook.
Proficiency using standard office equipment, electronic medical records, and UC Portal Software.
Ability to read, analyze, and interpret business, professional, technical, or governmental documents; write reports, business correspondence, and procedure manuals; and present information and respond to questions.
Ability to comprehend and apply advanced mathematical concepts, including calculus, algebra, statistical theory, and equations.
Ability to apply logical thinking to intellectual and practical problems and work with abstract and concrete variables.

Nice To Haves

Bilingual in Spanish; requested but not required.
Experience working with children, families, or vulnerable populations.

Responsibilities

Arrange and coordinate appropriate health services for children in care, including urgent, emergent, and preventive services.
Maintain complete, accurate, and confidential medical records in accordance with agency policy, program standards, licensing regulations, and funding requirements.
Communicate medical and health needs to case managers, clinicians, program leadership, and other relevant staff.
Schedule and coordinate medical, dental, vision, behavioral health, and specialty healthcare appointments.
Coordinate transportation to medical appointments in accordance with agency transportation and safety policies.
Ensure qualified interpretation and translation services are available for appointments and healthcare communications when needed.
Liaise with community healthcare providers, hospitals, specialty clinics, and public health entities.
Monitor medical compliance requirements, including immunizations, physicals, medication management, and follow-up care.
Prepare, compile, submit, and maintain medical documentation, reports, and records required for programming, licensing, and internal compliance monitoring.
Review program portals and internal systems to ensure required medical documentation is uploaded accurately and promptly.
Provide medical status updates to authorized sponsors, family members, and staff as appropriate and consistent with confidentiality regulations.
Participate in multidisciplinary team meetings and service planning to incorporate medical needs into individualized service plans.
Support discharge planning by ensuring continuity of medical care and transfer of appropriate medical documentation.
Adhere to mandated reporting laws and child abuse reporting requirements.
Attend required trainings, meetings, and professional development activities.
Perform other duties as assigned by a supervisor or leadership.