Medical Coordinator

The US Oncology Network•Bestgate Terrace, MD

About The Position

Under general supervision, the Medical Coordinator provides administrative and staff support for a department, handling administrative tasks for projects, programs, and processes specific to the operating unit. The role supports multi-specialty physicians and practice management who travel to multiple sites, maintains records and files according to established procedures, and may serve as a point of contact for information about administrative processes. The position also supports marketing services in accordance with budgeted objectives and pre-set marketing standards, and adheres to the US Oncology Compliance Program, including its Code of Ethics and Business Standards.

Requirements

High school diploma or equivalent.
At least three years of office administration experience.

Nice To Haves

Associate degree in business, office administration, or a related area.

Responsibilities

Provide administrative support for special projects, including research, data compilation, and preparation of standard reports.
Answer and screen telephone calls, take accurate messages, and direct calls professionally.
Compose, prepare, and proofread correspondence, office memos, and reports while maintaining confidentiality when required.
Handle administrative details for programs and processes under the direction of a physician or manager, including information requests, routine letters and inquiries, questions, and follow-up on problems or needed changes.
Prepare departmental materials and design, implement, and update office forms using software applications.
Maintain organized and accessible files, update information, purge files regularly, and create filing systems as needed.
Maintain program calendars and schedule meetings and appointments; arrange meetings or coordinate changes as needed.
Use and maintain databases and online records, ensuring hardcopy and online record accuracy.
Receive invoices, review them for accuracy, provide payment or tracking codes, complete approval documentation, obtain authorized signatures, forward records to accounting, expedite payments, and file records appropriately.
Maintain and update physicians’ medical licensure, professional certifications, professional liability, board certifications, and curricula vitae.
Maintain and complete health plan contracts, including new contracts and reapplications, and hospital appointment applications.
Coordinate physicians’ monthly on-call schedules and maintain monthly vacation, time-off, on-call accrual, and holiday-rotation records.
Complete and distribute weekly schedules.
Handle patient chart requests and copy pertinent information according to office guidelines.
Process medical transcription accurately, including patient consultations and notes pertinent to patient treatment as dictated by physicians.
Type reports, manuscripts, and quality assurance records as needed.
Complete patient disability forms when necessary.