Medical Coordinator

ABBOTT HOUSE•Village of Irvington, NY

7d•$76,000 - $81,000

About The Position

The Medical Coordinator is responsible for assessing, facilitating, and monitoring all components of client medical services while ensuring compliance with federal and state regulations. The role collaborates with medical personnel, case managers, clinicians, Youth Specialists, and the Assistant Director. The coordinator maintains medical records and files, coordinates medical and dental appointments, supports youth during examinations, tracks medication, and completes required documentation and updates. The position also includes administrative and clerical duties, maintaining a clean and sanitized medical office, and protecting health information in accordance with HIPAA. The role is based at the Legal Address Irvington location in Irvington, New York.

Requirements

At least one year of employment in public health or a healthcare setting, with demonstrated experience in care coordination, health administration, or direct clinical care.
An LPN/LVN or higher health-related qualification, such as an RN with a bachelor's degree, or a bachelor's degree in a relevant field.
Valid driver's license and clean driving record.
Fluent English speaking, reading, and writing skills.
Ability to use a computer, learn software programs, and operate fax, copier, scanner, and other office equipment.
Ability to meet the physical demands of the role, including standing, walking, handling objects, reaching, and lifting and pushing/pulling loads of varying weights.

Responsibilities

Obtain, compile, and maintain medical files for each admission; close files when minors are discharged.
Complete daily documentation in the ORR-UC Portal and maintain required hard-copy documents and medical records.
Prepare medical discharge packets and provide them to the Case Manager for minors being discharged.
Keep hard-copy files organized, review them regularly, and ensure they meet state and federal standards.
Schedule required medical and dental appointments promptly, request TARs, prepare appointment documents after approval, and provide appointment packages to Unit Supervisors.
Follow up after appointments to obtain appointment paperwork and completed Treatment Contact Forms.
Complete mandated ORR and Abbott House training on time and attend required medical meetings, including weekly medical assistants meetings.
Prepare youth for physical examinations and take vital signs, height, and weight; draw blood and vaccinate minors if certified.
Stay with the Pediatrician during physical examinations.
Review medication cabinets and medical binders weekly.
Create a medication log and instruction sheet for each child taking medication and administer the first dose if medication arrives during the shift.
Create a weekly update summary for each child on the caseload.
Maintain health information privacy in accordance with HIPAA.
Perform clerical duties and ensure the medical office is clean and sanitized.
Perform other related duties as required.