Medical Administrative Assistant

Ovation Fertility • Newport Beach, CA

10d • Onsite

About The Position

US Fertility is seeking a Medical Administrative Assistant to join the team at Ovation Fertility in Newport Beach, California. The role supports fertility-care patients and clinical teams through administrative and procedure-related tasks. The schedule is Monday through Friday, 7:00 AM to 4:00 PM, with rotating weekends. Compensation is up to $24 per hour, commensurate with experience.

Requirements

• High school diploma required.
• At least 2 years of administrative experience in a medical office, healthcare setting, or related position.
• Excellent interpersonal communication skills and ability to build and facilitate good working relationships with staff at all levels.
• Ability to exercise sound judgment and discretion when handling sensitive and confidential information.
• Excellent organizational skills.
• Ability to work independently, under pressure, and within deadlines.
• Exceptional written and verbal communication skills and attention to detail.
• Ability to work as part of a team.
• Good research skills.
• Tech savvy.
• Flexibility and willingness to learn.
• Excellent multitasking abilities.

Nice To Haves

• Associate's or bachelor's degree preferred.
• 4 or more years of administrative experience in a medical office, healthcare setting, or related position preferred.

Responsibilities

• Answer and direct phone calls and respond to emails.
• Schedule appointments for semen analysis, semen freeze, frozen embryo transfers, oocyte retrievals, oocyte thaws, and TESEs.
• Scan, upload, and file patient records.
• Process cycle starts from all clinics.
• Prepare paperwork for the next day's procedures.
• Check patients in for procedures and escort them to the collection or transfer room.
• Receive semen samples after collection or drop-off.
• Collect payments for semen analysis and sperm freeze, and run reports at the end of the day.
• Clean collection and transfer rooms after procedures and set them up for the next procedure.
• Send and upload consent forms.
• Act as a witness in the lab as needed.
• Enter data into Electronic Medical Records.
• Provide general support to visitors.
• Perform other duties and projects as assigned.

Benefits

• Medical, dental, and vision insurance
• 401(k) with company match
• Tuition assistance and professional development support
• Performance-based bonus opportunities
• Generous paid time off
• Paid holidays
• Paid parental leave
• Life and disability benefits
• Fertility Discount Program
• Employee wellness and recognition programs

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED