Materials Management Representative 1.0 FTE 1st shift

Waverly Health Center•Waverly, IA

13d

About The Position

Responsible for supply management throughout the organization, including its clinics and departments. The role covers order processing and the management, receipt, storage, and distribution of materials delivered by multiple freight carriers. The representative also maintains inventory and storage areas, handles supplier and customer inquiries, and supports department operations, including annual fiscal year-end inventory. The position is full-time, 1.0 FTE, 40 scheduled hours per week, on the first shift.

Requirements

An associate degree or previous experience in supply chain and/or healthcare is required; a combination totaling two years is required.
Ability to learn and navigate computer systems, including online training modules, the employee timesheet, the performance appraisal system, and job-specific systems.
Fluent in reading, speaking, and writing English.

Responsibilities

Perform data entry and manage requisitions and order requests within the facility.
Update the item master in materials management software as needed.
Secure products and services for assigned user departments and manage inventory levels, turns, rotation, adjustments, and cycle counts for the main storeroom and surgery.
Coordinate inventory management among purchasing, receiving, and stores, consulting with the manager to maintain safe inventory levels.
Process and fulfill orders in a timely manner; track orders delayed beyond the standard five-day delivery period, inform the originator, and coordinate alternatives or substitutions.
Manage returns and exchanges and follow up on supporting documents and credits.
Maintain consignment, standing, and service purchase orders; ensure supplier invoices are ready for payment and research discrepancies.
Obtain vendor documentation for new suppliers and maintain active supplier records.
Work with vendors and the GPO on cost efforts and contract compliance; meet with vendors as needed regarding products, ordering, receipt, and delivery.
Provide end users with product information and pricing, investigate alternatives when products are unavailable, and respond to organizational inquiries professionally and promptly.
Sign for freight deliveries according to hospital policy, inspect received merchandise, and record receipts electronically in materials management software.
Inventory and route received materials and equipment to appropriate locations; keep storage areas neat and organized.
Process requisitions for hospital areas according to department procedures.
Record and dispose of organizational outdates and monitor outdates in the storeroom.
Manage supply recalls and corrective actions and record results.
Schedule outgoing freight pickups, select the most economical carrier, complete shipping paperwork, and open or repackage merchandise as needed.
Maintain equipment used to transport materials in safe and reliable operating condition.
Complete annual fiscal year-end inventory as scheduled.
Cross-train in all aspects of the department.
Perform other job-related duties and follow job-related instructions as requested by the manager.