Materials Management Representative 1.0 FTE 1st shift

Waverly Health Center•Waverly, IA

11d

About The Position

Responsible for supply management throughout the organization, including associated clinics and departments. The role handles order processing, supply management, receipt, storage, and distribution of materials delivered by multiple freight carriers. The representative supports inventory management, purchasing procedures, supplier and vendor interactions, customer service, receiving, shipping, and department operations. The position is 1.0 FTE, scheduled for 40 hours per week on the first shift.

Requirements

An associate degree or previous experience in supply chain and/or healthcare is required; a combination totaling two years is required.
Ability to learn and navigate computer systems, including online training modules, the employee timesheet, the performance appraisal system, and job-specific systems.
Ability to read, speak, and write fluent English.
Ability to lift approximately 50 pounds.

Responsibilities

Perform departmental data entry; manage facility requisitions and order requests; and update the item master in materials management software as needed.
Secure products and services for assigned user departments, manage inventory turns and supply rotation, coordinate safe inventory levels with the manager, and liaise among purchasing, receiving, and stores.
Perform inventory adjustments and cycle counts for the main storeroom and surgery.
Process requisitions and fulfill orders promptly; track orders exceeding the standard five-day delivery period, notify originators, and identify alternatives or substitutions.
Manage returns and exchanges, obtain follow-up documentation and credits, maintain consignment, standing, and service purchase orders, and prepare supplier invoices for payment while researching discrepancies.
Obtain documentation for new suppliers and maintain active supplier records; work with vendors and group purchasing organizations on cost efforts and contract compliance; meet with vendors regarding product information and ordering, receipt, and delivery negotiations.
Provide end users with product information and pricing, investigate alternate suppliers or products when needed, and respond to organizational inquiries in a timely and professional manner.
Sign for freight deliveries according to hospital policy, open and inspect packages, and electronically record receipts in materials management software.
Inventory and route received materials and equipment to appropriate locations; keep storage areas neat and organized; and secure products for assigned departments.
Record and dispose of organizational outdates and maintain outdate controls within the storeroom.
Manage supply recalls and corrective actions promptly and record their results.
Schedule outgoing freight pickups with UPS, FedEx, or a common carrier; select the most economical carrier, complete shipping paperwork, and open or repackage merchandise as needed.
Maintain equipment used to transport materials so it operates safely and reliably.
Complete the annual fiscal year-end inventory as scheduled.
Cross-train in all aspects of the department.