Marketing Events Coordinator
About The Position
DARCARS Automotive Group is seeking a highly organized, detail-oriented, and proactive Marketing Administrative & Events Coordinator to support its marketing team in Bethesda, MD. The position supports marketing operations, advertising administration, financial reporting, vendor management, and the planning and execution of corporate, dealership, and community events across multiple automotive brands. The role calls for a strong multitasker with excellent communication and organizational skills who can manage multiple projects, work independently, and thrive in a fast-paced environment, bringing creativity, attention to detail, and a customer-service mindset to administrative responsibilities and event coordination. The coordinator assists with daily marketing department operations and leadership support, distribution and tracking of marketing materials and branded merchandise, advertising invoices and financial reporting, manufacturer co-op reimbursement claims, vendor communications, and event logistics. Other projects and duties may be assigned by a supervisor. The position must be performed on-site in Bethesda, MD. Employment is contingent upon successfully passing a background check and applicable pre-employment screening, and candidates must be authorized to work in the United States.
Requirements
- Strong organizational, project management, and multitasking skills.
- Excellent written and verbal communication skills.
- Strong attention to detail.
- Ability to work independently, exercise sound judgment, and solve problems in a fast-paced environment.
- Proficiency in Microsoft Office, including Excel, Outlook, Word, and PowerPoint.
- Must be able to work on-site in Bethesda, MD.
- Must successfully pass a background check and applicable pre-employment screening.
- Must be authorized to work in the United States.
Nice To Haves
- Previous experience in marketing, event planning, administrative support, or a related field; not required.
- Bachelor's degree or equivalent experience in Marketing, Communications, Public Relations, Hospitality Management, or a related discipline; not required.
- Familiarity with managing budgets, tracking expenses, processing invoices, and coordinating vendor payments.
- Automotive industry experience.
Responsibilities
- Assist with day-to-day marketing department operations and provide administrative support to marketing leadership.
- Coordinate distribution of marketing materials, promotional items, and branded merchandise to dealerships and vendors.
- Maintain organized records, documentation, and calendars for marketing programs, projects, and events.
- Assist with special projects and departmental initiatives as assigned.
- Process, track, and submit advertising invoices and accounts payable requests.
- Manage advertising accruals and assist with monthly budget reconciliation and financial reporting.
- Submit and track manufacturer co-op advertising reimbursement claims.
- Assist with check requests, payment processing, and vendor communications.
- Assist in planning, developing, and executing corporate, dealership, employee, sponsorship, charitable, and community events.
- Oversee event details and resolve logistical issues to support successful execution.
- Support community outreach initiatives, charitable partnerships, sponsorship activations, and local brand engagement opportunities.
- Perform other duties and responsibilities as requested by a supervisor.
Benefits
- Comprehensive benefits plan including 401(k).
- Paid holidays and PTO.
- Employee discounts on vehicle purchases, parts, and service repairs.
- Internal career advancement opportunities.
- Opportunities to join community service initiatives.
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What This Job Offers
Job Type
Full-time
Education Level
No Education Listed
