Events & Marketing Coordinator

arrivia. Go far in the travel industry. • Tucson, AZ

3d • Onsite

About The Position

The Events & Marketing Coordinator plans and coordinates consumer travel events, including a large annual travel show, supplier presentations, smaller events, and online webinars. The role manages event details from planning and promotion through setup, execution, and follow-up, coordinating with suppliers, venues, vendors, and internal teams. Onsite work includes setup, registration, signage, materials, guest and supplier coordination, and breakdown. The coordinator also tracks attendance, expenses, and event outcomes and manages post-event communications and next steps.

Between seasonal event peaks, the role supports marketing campaigns and social media. This includes coordinating creative assets, approvals, and deadlines across email, web, print, and other channels; creating and scheduling brand and event content for LinkedIn, Facebook, Instagram, and YouTube; monitoring engagement; proofreading customer-facing materials; and maintaining calendars.

This is an onsite position based in Tucson, Arizona, with local travel for events. Occasional work outside standard business hours is required for events. The role requires the ability to lift, carry, or move event materials and boxes weighing up to 30 pounds, with or without reasonable accommodation.

Requirements

• Event planning or coordination experience gained professionally, through internships, or through substantial campus or community involvement.
• Strong organization and follow-through, with the ability to manage several deadlines and changing priorities.
• Clear, professional communication with suppliers, vendors, customers, and colleagues.
• A dependable, hands-on approach and comfort handling both planning and practical event work.
• Some familiarity with marketing and social media.
• Attention to detail and confidence proofreading customer-facing materials.
• Comfort using everyday business software and learning new marketing, webinar, and social media tools.
• Reliable transportation for local event travel, including Tucson, Green Valley, Oro Valley, and occasional Phoenix-area events.
• Availability to occasionally work outside standard business hours for events.
• Ability to lift, carry, or move event materials and boxes weighing up to 30 pounds, with or without reasonable accommodation.
• An equivalent combination of education and experience will be considered.

Nice To Haves

• Bachelor’s degree in Marketing, Communications, Public Relations, Business, Hospitality, or a related field preferred.
• Broader marketing campaign experience is a plus.

Responsibilities

• Coordinate consumer travel shows, supplier presentations, and smaller events, organizing timelines, task lists, and communications.
• Coordinate with travel suppliers, venues, vendors, and internal teams to bring participants together for events.
• Handle onsite event setup, registration, signage, materials, coordination, and breakdown.
• Coordinate online supplier webinars, including scheduling, promotional materials, participant communications, and follow-up.
• Support invitations, email communications, and promotional content for free consumer events.
• Track event attendance, expenses, and outcomes, and manage post-event communications and next steps.
• Coordinate marketing campaigns, creative assets, approvals, and deadlines across email, web, print, and other channels.
• Create and schedule event-related and brand content for LinkedIn, Facebook, Instagram, and YouTube, and monitor engagement.
• Proofread materials, check details, and maintain calendars to keep marketing work and event deadlines on track.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level