Events & Marketing Coordinator

arrivia • Scottsdale, AZ

4d • Onsite

About The Position

The Events & Marketing Coordinator brings consumer travel events to life and supports marketing activity that keeps customers connected. Events are the primary focus, including a large annual travel show, smaller supplier presentations, and online webinars. The coordinator manages free, consumer-facing events from planning and promotion through setup, execution, and follow-up, working with suppliers, venues, vendors, internal teams, and attendees.

Between seasonal event peaks, the role supports marketing campaigns and social media. It includes coordinating promotional content and communications, tracking event attendance and expenses, scheduling and publishing brand and event content, proofreading materials, and maintaining calendars and deadlines. This is an onsite position based in Tucson, Arizona, with local travel required for events.

Requirements

• Event planning or coordination experience gained professionally, through internships, or through substantial campus or community involvement.
• Strong organization and follow-through, with the ability to manage several deadlines and changing priorities.
• Clear, professional communication with suppliers, vendors, customers, and colleagues.
• A dependable, hands-on approach and comfort with both event planning and practical event work.
• Some familiarity with marketing and social media.
• Attention to detail and confidence proofreading customer-facing materials.
• Comfort using everyday business software and learning new marketing, webinar, and social media tools.
• Reliable transportation for local event travel, including Tucson, Green Valley, Oro Valley, and occasional Phoenix-area events.
• Availability to occasionally work outside standard business hours for events.
• Ability to lift, carry, or move event materials and boxes weighing up to 30 pounds, with or without reasonable accommodation.

Nice To Haves

• Broader marketing campaign experience.
• Bachelor’s degree in Marketing, Communications, Public Relations, Business, Hospitality, or a related field; equivalent education and experience will be considered.

Responsibilities

• Coordinate consumer travel shows, supplier presentations, and smaller events, keeping timelines, task lists, and communications organized.
• Coordinate with travel suppliers, venues, vendors, and internal teams to bring event participants together.
• Handle event setup, registration, signage, materials, onsite coordination, and breakdown.
• Coordinate supplier webinars, including scheduling, promotional materials, participant communications, and follow-up.
• Support invitations, email communications, and promotional content to encourage attendance at free events.
• Track attendance, expenses, and event outcomes, and manage post-event communications and next steps.
• Help coordinate marketing campaigns, creative assets, approvals, and deadlines across email, web, print, and other channels.
• Create and schedule event-related and brand content for LinkedIn, Facebook, Instagram, and YouTube, and monitor engagement.
• Proofread materials, check details, and maintain calendars to keep marketing work and event deadlines on track.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed