Marketing Coordinator

Baird & Warner • Schaumburg, IL

10d • Hybrid

About The Position

The Marketing Coordinator provides administrative, budget, and project management support for internal communications and marketing initiatives for Baird & Warner Brokerage. Working as part of the marketing team, the coordinator supports internal project requests, assists the Senior Marcom Manager with campaign execution, and helps move projects efficiently from request through completion. The role suits an organized, detail-oriented, proactive team member with strong problem-solving skills and independent follow-through who enjoys collaborating across teams and providing customer service in a fast-paced environment. It offers a career development path toward a Marketing Manager role.

The position is full-time and hybrid, with expected hours Monday through Friday, 8:30 a.m. to 5:00 p.m. The posting describes three days in the office, including one day downtown Chicago; it also describes an expectation of two to three office days per week. Baird & Warner’s marketing team is a collaborative group of more than 28 professionals focused on creative opportunities to drive organizational growth.

Requirements

• Four-year college degree.
• At least two years of experience in an administrative support or coordinator role managing multiple high-priority projects simultaneously.

Nice To Haves

• Agency background.
• Experience using Canva or similar design platforms.
• Proficiency in Google Workspace and Asana or similar project management tools.
• Understanding of or familiarity with Google Analytics.
• Experience with invoicing, billing, budgeting, or financial reconciliation.

Responsibilities

• Support the Senior Marcom Manager with day-to-day internal communication projects and integrated consumer campaign execution, including email campaigns, events, social media, and paid media.
• Update template-based design materials and direct questions or requests about on-demand marketing platforms, such as Canva, to the appropriate people.
• Input and track project requests to ensure accurate and timely submission to the creative team.
• Assist with budget management.
• Move projects forward by following up, collecting feedback, and communicating approvals.
• Track, analyze, and report campaign metrics and key performance indicators (KPIs).
• Maintain and update marketing collateral and website content for external sites and sales support materials.
• Place orders for promotional items and related marketing materials.
• Collaborate with internal teams, including sales, product, and design, as well as external agencies or freelancers.
• Help manage property signage and the external sign vendor, ensuring timely fulfillment of critical requests.

Benefits

• Medical, dental, and vision coverage.
• 401(k) retirement plan.
• Paid time off, including paid holidays, three floating holidays, and two volunteer days annually.
• Flexible hybrid work model.
• Collaborative and innovative work environment.
• Career development pathway toward a Marketing Manager role.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level