Marketing Coordinator

U.S. Oral Surgery Management•Bellaire, TX

12d

About The Position

The Marketing Coordinator supports Bellaire Facial, Oral & Dental Implant Surgery’s outreach and promotional efforts through marketing and public relations services. The role promotes the practice in the community, distributes marketing and educational materials, and supports events and special programs. Its primary goals are to increase patient referrals from existing providers and secure new business from non-referring physicians. The coordinator also plans, orders, and fulfills requests for marketing items and manages website and social media updates to maintain accurate, engaging content. The position combines field-based relationship building and outreach with digital marketing, referral tracking, event coordination, and administrative support. It also supports front desk operations as needed and plans employee engagement activities. The work involves extensive local travel to provider offices and events, along with office-based duties in a normal office environment.

Requirements

At least 3 years of experience in marketing, business development, referral outreach, or related work.
Understanding of practice growth strategies and healthcare marketing principles.
Familiarity with digital marketing, social media platforms, and website content management.
Knowledge of data analysis and reporting to track referral trends and measure success.
Excellent relationship-building and communication skills for engaging physicians, healthcare providers, and community partners.
Strong project management abilities and capacity to execute multiple initiatives simultaneously.
Highly organized and detail-oriented, with the ability to work independently in a fast-paced environment.
Basic proficiency in Microsoft Office Suite, including Excel, Word, and PowerPoint, and marketing-related software such as websites and social media platforms.
Ability to travel locally to meet providers and attend events as needed.
Valid driver’s license and reliable transportation.
Ability to drive extensively for provider visits and events.
Ability to lift or carry up to 25 pounds.

Nice To Haves

Experience in marketing, business development, or referral outreach in a healthcare or dental setting is preferred.
Experience executing marketing campaigns, promotional events, and outreach initiatives to drive business growth is preferred.

Responsibilities

Coordinate and attend promotional events, open houses, study clubs, educational sessions, speaker engagements, and one-on-one meetings to strengthen relationships and promote the practice.
Update, enhance, and revise website content in collaboration with practice leadership, marketing vendors, and other stakeholders.
Create, enhance, and publish social media content to expand the referral network.
Support initiatives to strengthen relationships with dental practices, increase referrals, and expand the referral network through targeted outreach, referral tracking, and partnership building.
Assist with front desk and daily workflow duties as needed, including greeting visitors, answering phones, directing inquiries, scheduling appointments, and general administrative tasks.
Maintain the referral database, monitor and track referrals, and track expenses.
Prepare and present referral data to practice surgeons to support growth and relationship-building efforts.
Work in the field promoting practice services through call planning, customer follow-up, appointments, and report generation.
Order and deliver marketing materials, educational information, patient care items, and gifts to referring offices; visit offices on a cyclical basis and maintain accurate delivery records.
Prepare reports, documentation, sales call activity records, expense reports, and other reporting to track initiatives, measure results, and increase referrals.
Support event planning by preparing materials and mailings and fulfilling information requests.
Plan and coordinate employee engagement activities, including team-building events, office celebrations, appreciation initiatives, holiday functions, and other celebrations.