Marketing Coordinator

Polsinelli•Kansas City, MO

12d

About The Position

Polsinelli is seeking a Marketing Coordinator to join its Kansas City office. The successful candidate will collaborate closely with the Senior Regional Marketing Specialist to support the office’s marketing efforts. The role provides day-to-day marketing support, helps execute regional initiatives, and coordinates events, sponsorships, ticketing, firm merchandise, gifting, attorney headshots, and internal engagement activities. The coordinator will also use firm-approved AI tools to improve workflows and administrative efficiency while following firm policies and confidentiality requirements.

Requirements

Bachelor’s degree in marketing, communications, business, or a related field.
1–5 years of marketing or business development experience.
Ability to work a flexible schedule, including occasional evenings and travel as needed.
Ability to independently manage regional marketing initiatives and multiple priorities.
Exceptional people skills and a high level of professionalism and client service.
Ability to generate a range of solutions that meet goals and identify the benefits, costs, and risks associated with each solution.
Resourceful team player with a positive, can-do attitude.
Experience managing budgets and implementing cost-effective strategies.
Proficiency in Microsoft 365 and familiarity with CRM systems, marketing technologies, and approved AI tools.
Ability to develop and maintain effective organizational systems.
Sense of urgency and strong attention to detail.
Reliability, responsiveness, and punctuality.
Strong interpersonal communication, analytical, and problem-solving skills.
Ability to work collaboratively and effectively with others.
Ability to perform effectively under pressure.
Self-motivated, proactive approach to work.
Ability to manage multiple projects and events with competing deadlines and priorities.
Adaptability to changing priorities and direction.

Nice To Haves

Marketing or business development experience in a law firm or professional services environment.

Responsibilities

Provide day-to-day marketing support to the Kansas City office.
Support Kansas City marketing initiatives in collaboration with the Regional Marketing Specialist and regional marketing leadership.
Develop and maintain relationships with local professional organizations, industry associations, and educational institutions to support attorney networking, referral development, and speaking opportunities.
Coordinate event logistics, including RSVPs, attorney communications, name tags, registration, event materials, onsite support, post-event follow-up, and attendance tracking in the firm’s CRM.
Support planning and execution of office and community engagement events, including social and sporting events, with regional marketing professionals and office administrators.
Collaborate with the Events team on consistent planning and execution of marketing events and sponsorships.
Coordinate invitations, targeted contact lists, client communications, and event promotion with Marketing and Business Development teams, including social media and photography.
Coordinate Kansas City sporting and entertainment ticket distribution, including ticket requests, transfers, and usage tracking, and provide ticketing support to other offices as needed.
Serve as the firmwide TicketManager lead, overseeing day-to-day administration, ticket availability, inventory management, distribution, usage tracking, and reporting.
Serve as the primary day-to-day coordinator for the firm store, managing branded merchandise requests, ordering, vendor communications, inventory tracking, and fulfillment.
Coordinate firmwide holiday gifting and other promotional merchandise initiatives, including gift selection, ordering, vendor coordination, internal communications, order tracking, invoicing, and fulfillment across offices.
Use firm-approved AI tools, including ChatGPT and similar platforms, to enhance marketing workflows, streamline administrative processes, and improve efficiency while adhering to firm policies and confidentiality requirements.
Assist with coordinating new attorney headshots, including scheduling and communications with attorneys and photographers.
Coordinate internal events with local office administrators to promote firm culture, encourage employee engagement, and identify social media content opportunities.
Perform other duties as assigned.