Marketing Coordinator - 1660

aKube • Los Angeles, CA

35d • $0 - $43 • Hybrid

About The Position

This role provides executive administrative support and manages office operations for a senior executive. The position involves calendar management, travel arrangements, expense reporting, and supporting leadership meetings and team events. It also includes coordinating with various teams and external contacts, managing office supplies, catering, facilities, and meeting technology. Additionally, the role assists with new-hire onboarding, visitor access, and safety procedures, and is responsible for drafting and proofreading executive communications and presentations.

Requirements

• Executive administrative support experience.
• Hands-on experience with office operations, facilities, office services, or vendor coordination.
• Ability to work onsite in Los Angeles at least 3 days per week.
• Flexibility to support occasional evening and weekend events.
• Strong organization, attention to detail, and discretion with sensitive information.
• Strong written and verbal communication skills.
• Professional judgment and discretion when handling confidential information.
• Ability to manage competing priorities in a fast-paced environment.
• Customer-service approach when supporting employees, visitors, and partners.

Nice To Haves

• Experience in media, streaming, technology, or a direct-to-consumer organization.
• Experience supporting senior executives in a growing or changing team.
• Experience coordinating large meetings, executive events, or employee engagement activities.

Responsibilities

• Manage a senior executive’s changing calendar, resolve scheduling conflicts, and coordinate meetings across time zones.
• Arrange domestic and international travel, prepare expense reports, and support leadership meetings and team events.
• Coordinate with administrative teams, internal partners, senior leaders, and external contacts.
• Support office operations, including vendors, supplies, catering, facilities requests, conference rooms, and meeting technology.
• Help coordinate new-hire onboarding, visitor access, building coordination, and safety procedures.
• Draft and proofread executive communications, presentations, status updates, and meeting notes.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed