Marketing Coordinator

MODJESKI AND MASTERS INC•Mechanicsburg, PA

4d•Hybrid

About The Position

The Modjeski and Masters (M&M) Marketing Department is rapidly expanding and seeking a Marketing Coordinator with experience in the A/E sector. The Marketing Coordinator reviews RFPs and other inquiries for business services, compiles and develops responses through research and interviews with subject matter experts, resulting in awards for contractual services with customers and clients. The successful candidate must be highly organized, adept at prioritizing, and able to succeed in a high-energy environment. The ability to collaborate effectively while working on several projects and deadlines is essential.

Requirements

2+ years of proposal coordination or marketing experience in the AEC industry required.
Bachelor’s degree in Marketing, Communications, English, or Business.
Proven ability to manage multiple concurrent proposals with shifting priorities.
Proficiency in MS365 (PowerPoint, Excel, Word, and Outlook)
Familiarity with Adobe Creative Suite (InDesign).
Familiarity with Deltek Vision/VantagePoint or similar.
Excellent time management, organizational, and problem-solving skills.
Strong initiative, ability to work independently with minimal supervision, and to lead collaboratively within a team.
Positive attitude and grace under pressure; constructive in receiving and providing feedback.
Commitment to continuous improvement and professional development.
Candidates must be authorized to work in the United States

Responsibilities

Lead the development of proposals, presentations, and marketing collateral in response to RFP/Qs and business opportunities.
Collaborate with Client Managers to prepare prequalification applications and maintain firm registrations.
Collaborate with technical teams and subject-matter experts to gather, structure, and refine compelling content that supports a clear narrative and winning proposal theme.
Ensure proposals align with client instructions, formatting standards, and internal style/brand guidelines, while strategically showcasing the firm’s strengths and demonstrating a clear understanding of project scope and client needs.
Plan and manage proposal schedules and review cycles by assigning tasks, setting milestones, tracking progress, gathering stakeholder feedback, maintaining version control, and producing fully quality-checked materials.
Develop, edit, and refine persuasive written sections—executive summaries, technical approaches, staffing plans, and past-performance narratives—ensuring clarity, consistency, and alignment with brand voice and messaging.
Coordinate with the graphics team to provide clear direction and context, ensuring visuals reinforce technical narratives.
Maintain a library of primary resumes, boilerplate content, and up-to-date project descriptions.
Support business development activities, including capture planning, client feedback management, and CRM updates.
Coach and support technical staff in preparing presentations and interviews, including the development of supporting materials and event collateral.
Lead or participate in post-submission debriefs to document lessons learned, implement process improvements, and share insights that enhance proposal efficiency, quality, and consistency.
Other duties/tasks as assigned.

Benefits

Competitive salary
Hybrid Work Environment
Bonus Program
9 Paid Holidays
Competitive PTO accruals Starting at 22 days, increases with years’ experience
Comprehensive cafeteria-style benefit plan which includes Medical, Dental, and Vision coverage for our employees and their dependents
Group Term Life Insurance
Basic Accidental death and dismemberment & Basic Life
Long term Disability coverage
Several other additional benefits offered
Short term disability
Identity Protection
Flexible spending accounts
Optional life insurance for dependents
company ownership through our ESOP
401(k) with company matching