Marketing Coordinator

Hearst • Dallas, TX

9h

About The Position

We are seeking a highly organized, proactive, and energetic Marketing Coordinator to join the growing team. This entry-level role is suited to someone beginning a marketing career while supporting events, project management, asset creation, and daily team operations. The Marketing Coordinator works closely with the marketing team to execute campaigns, support tradeshows, manage project workflows, prepare materials, and help the department operate efficiently. The role offers hands-on experience across multiple areas of marketing.

Requirements

• Bachelor’s degree in marketing, communications, business, or a related field, or relevant experience.
• Strong organizational skills and ability to multitask and meet deadlines.
• Excellent written and verbal communication abilities.
• Detail-oriented, with strong follow-through.
• Proficiency in Microsoft Office, including Excel, PowerPoint, Word, and Outlook.
• Interest in events, project management, and marketing operations.
• Self-starter with a positive attitude and willingness to learn.
• Must have the right to work in the U.S. without immigration sponsorship; this position does not provide sponsorship.

Nice To Haves

• Familiarity with project management tools such as Smartsheet or Asana.

Responsibilities

• Help prepare event materials, booth assets, shipping lists, and logistics documents.
• Coordinate internal communications and reminders leading up to events.
• Assist the Events Manager during busy event seasons as needed.
• Coordinate printed event assets and materials, including production timelines, approvals, and shipment to event venues.
• Maintain project trackers, timelines, and team calendars.
• Support Directors with project coordination across campaigns, messaging updates, and deadlines.
• Help move deliverables through review, approval, and production stages.
• Organize team documentation, templates, assets, and internal processes.
• Help maintain brand consistency across materials and templates.
• Assist with proofreading, formatting, and sending assets to teams.
• Support website, email, advertising, and campaign updates as directed by team leads.
• Provide administrative and operational support to the marketing team.
• Prepare meeting notes, agendas, recaps, and follow-up tasks.
• Coordinate internal communications and distribute marketing updates to cross-functional teams.
• Manage printing and distribution of materials for internal office meetings, team events, and company gatherings.
• Assist in preparing presentations, reports, or dashboards for leadership.
• Support budget tracking, vendor coordination, and invoicing workflows.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level