Marketing Coordinator

Kimley-Horn • Philadelphia, PA

22d • Onsite

About The Position

Kimley-Horn is seeking an experienced, resourceful Marketing Coordinator to support Pennsylvania transportation and public-sector pursuits. The role is suited to an AEC marketing professional with direct PennDOT proposal experience who can coordinate complex submissions, develop compelling and compliant content, and collaborate with marketing and technical teams to position the firm’s teams to win. The preferred location is Philadelphia, PA; Harrisburg, PA, may be considered for a highly qualified candidate with strong PennDOT and Pennsylvania public-agency proposal experience. This is an in-office position.

Requirements

• At least 4 years of AEC marketing or proposal experience, preferably supporting transportation or public-sector pursuits.
• Demonstrated experience supporting PennDOT proposals, qualifications, letters of interest, or similar submissions.
• Strong writing, editing, organization, and communication skills.
• Ability to interpret solicitation requirements and manage multiple deadlines and contributors.
• Proficiency in Adobe InDesign and Microsoft Office.
• Bachelor’s degree in communications, marketing, English, journalism, business, or a related field, or equivalent relevant experience.
• Willingness to work in the office and travel occasionally to support pursuits, interviews, or team needs.

Nice To Haves

• Experience with PennDOT ECMS and consultant selection or qualifications workflows.
• Experience supporting pursuit strategy, positioning, messaging, teaming, and pre-positioning for strategic project and program opportunities.
• Proposal experience with other Pennsylvania public agencies or authorities, such as the Pennsylvania Turnpike Commission, SEPTA, City of Philadelphia, counties, municipalities, transit agencies, or similar clients.
• Experience supporting transportation or infrastructure pursuits.
• Familiarity with Pennsylvania’s transportation and public-sector AEC community; existing industry relationships or a professional network within the state are a plus.

Responsibilities

• Coordinate proposals, qualifications, statements of interest, presentations, and other pursuit materials for PennDOT and other Pennsylvania public-sector clients.
• Review solicitations and develop compliance tools, schedules, outlines, and production plans to keep submissions responsive and on time.
• Facilitate proposal kickoffs and reviews, coordinating assignments, milestones, and input from technical contributors.
• Write and edit content that clearly communicates team qualifications, project understanding, differentiators, and client value.
• Coordinate PennDOT ECMS and other agency submission requirements, including compliance and quality reviews and final delivery.
• Work with project managers, technical staff, teaming partners, and subconsultants to develop and integrate pursuit materials.
• Support interview preparation, presentations, and other marketing initiatives as needed.
• Conduct marketing database queries, input data, and maintain data accuracy in firm databases and content libraries.

Benefits

• Retirement plan with a 2-to-1 company match on up to 4% of eligible compensation (salary plus bonus) and an additional profit-sharing contribution.
• Low-cost medical, dental, and vision insurance options.
• Personal leave, flexible scheduling, floating holidays, and half-day Fridays.
• Student loan matching in the 401(k) and performance-based bonuses.
• Tuition reimbursement and extensive internal training programs.
• New Parent Leave, family building benefits, and childcare resources.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level