Marketing Coordinator

BHC

About The Position

BHC is seeking a highly organized, detail-oriented, and proactive Marketing Coordinator to support day-to-day Marketing department operations across the Beemok Hospitality Collection portfolio. The role serves as an operational hub for the marketing team, keeping projects organized, deadlines on track, reporting accurate, and departmental processes efficient. It works closely with marketing leadership and cross-functional teams to manage project workflows, coordinate administrative functions, support reporting, and maintain marketing platforms and calendars. The coordinator helps the department stay organized and informed while supporting the delivery of marketing initiatives across BHC properties. Duties include maintaining project-management workflows; preparing reports and presentations; supporting budget, administrative, and digital-platform activities; coordinating with property and operational teams; and providing general logistical support to the Marketing team.

Requirements

2 years of experience in marketing coordination, project management, hospitality, administrative support, or a related field.
Exceptional organizational skills and ability to manage multiple projects and competing priorities simultaneously.
Strong attention to detail and commitment to accuracy.
Experience using project-management platforms such as Monday.com, Asana, Trello, or similar software.
Proficiency in Microsoft Office, Google Workspace, and presentation software including PowerPoint and Keynote.
Experience compiling reports and working with spreadsheets and marketing data.
Strong written and verbal communication skills.
Self-motivated and collaborative, with comfort working in a fast-paced environment.
Passion for organization, process improvement, and supporting high-performing teams.

Nice To Haves

Familiarity with Figma, website content management systems, and basic digital marketing platforms.

Responsibilities

Attend weekly marketing and designated cross-functional meetings; capture action items, decisions, and next steps.
Maintain the department’s Monday.com workspace, keeping projects, timelines, owners, and deliverables current and organized.
Create, assign, and monitor project tasks and follow up with team members to help ensure deadlines are met.
Support the development and continuous improvement of departmental workflows and project-management processes.
Assist with scheduling meetings, preparing agendas, and distributing meeting recaps.
Coordinate monthly marketing reports and executive presentations, gathering team contributions and assembling final presentation decks.
Collect recurring marketing performance metrics, including website analytics, online reputation and review scorecards, social media metrics, and other marketing KPIs.
Prepare and distribute recurring reports to internal stakeholders; assist with Amex Resy and other partnership reporting.
Support budget administration through Expensify expense reporting and reconciliation.
Monitor and respond to inquiries sent to [email protected], route requests to appropriate team members, and ensure timely follow-up.
Coordinate charitable donation and sponsorship requests, maintain tracking documentation, and communicate with requestors as appropriate.
Assist with hosted-stay administration, including maintaining room-allocation spreadsheets and coordinating internal communications.
Maintain department documentation, templates, and shared marketing resources.
Perform routine website updates, including content edits, event postings, and minor page updates as needed.
Maintain event listings across owned and third-party calendar platforms; support management of Way listings, experience platforms, and other digital distribution channels.
Maintain third-party business listings to keep information accurate and current across all properties.
Assist with weekly Forbes Digital Standards audits and other recurring brand-compliance reviews.
Update departmental planning calendars and marketing schedules within Figma.
Attend designated property lineup meetings to stay informed about operational updates, upcoming events, and guest-experience initiatives.
Serve as a liaison between Marketing and operational teams by communicating marketing timelines, project updates, and upcoming initiatives.
Assist with internal communications related to marketing campaigns and property events.
Provide general administrative and logistical support to the Marketing team as needed.