Marketing Coordinator

HFW Companies • Atlanta, GA

4d • Remote

About The Position

Join our partner firm, INVISION Architecture, as a Marketing Coordinator, where you will play a key role in supporting marketing, business development, and pursuit efforts across the firm. In this position, you will coordinate proposals, qualifications packages, presentations, marketing communications, and brand initiatives that help position INVISION for continued growth and success. Working closely with firm leadership and the marketing team, you will maintain critical marketing information, support CRM and content management efforts, and assist with client events and business development activities. This is an excellent opportunity for a highly organized, detail-oriented professional with strong writing and communication skills who thrives in a collaborative, fast-paced environment.

Requirements

• Bachelor’s degree in Marketing, Communications, Journalism, English, Business, or a related field preferred
• 2–5 years of experience in marketing, communications, business development, or professional services
• Strong writing, editing, proofreading, and verbal communication skills
• High attention to detail with strong organizational and time management abilities
• Ability to manage multiple deadlines and competing priorities in a fast-paced environment
• Proficiency in Microsoft Office Suite and Adobe InDesign required
• Self-motivated, collaborative, and eager to learn and grow within a team environment

Nice To Haves

• A/E/C industry experience preferred but not required
• Experience with CRM platforms, databases, or information management systems preferred
• Familiarity with Unanet CRM, AirTable, and OpenAsset is a plus

Responsibilities

• Coordinate development, production, and delivery of proposals, qualifications packages, and interview materials
• Gather and organize project data, resumes, references, and supporting pursuit content
• Track RFQ/RFP opportunities, deadlines, schedules, and submission requirements
• Support pursuit planning and business development efforts led by firm leadership
• Assist in preparing client presentations and interview materials
• Maintain accurate and up-to-date marketing information, including project descriptions, staff bios, and firm qualifications
• Support management of CRM data (clients, contacts, projects, and opportunities) within Unanet CRM
• Organize and maintain marketing content libraries, project visuals, and pursuit materials
• Assist with reporting and data quality initiatives to support marketing and business development efforts
• Develop and format written and visual materials for presentations and interviews
• Assist with project sheets, resumes, templates, and marketing collateral updates
• Support organization of photography, project imagery, and digital asset management
• Ensure all materials align with INVISION brand standards
• Support planning and coordination of conferences, sponsorships, client events, and community engagement activities
• Assist with event logistics, promotional materials, and branded collateral
• Support day-to-day marketing operations and administrative needs as assigned

Benefits

• Competitive salary and benefits
• Relocation assistance
• Flexible work environment with national support
• Professional development and continuing education

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level