Marketing Coordinator

Kimley-Horn • Philadelphia, PA

21d • Onsite

About The Position

Kimley-Horn is seeking an experienced, resourceful Marketing Coordinator to support Pennsylvania transportation and public-sector pursuits. The role coordinates complex submissions, develops compelling and compliant content, and collaborates with marketing and technical teams to position teams to win. The position is in-office, with Philadelphia preferred; Harrisburg may be considered for a highly qualified candidate with strong PennDOT and Pennsylvania public-agency proposal experience. Occasional travel may be needed to support pursuits, interviews, or team needs.

Requirements

• At least 4 years of AEC marketing or proposal experience, preferably supporting transportation or public-sector pursuits.
• Demonstrated experience supporting PennDOT proposals, qualifications, letters of interest, or similar submissions.
• Strong writing, editing, organization, and communication skills.
• Ability to interpret solicitation requirements and manage multiple deadlines and contributors.
• Proficiency in Adobe InDesign and Microsoft Office.
• Bachelor’s degree in communications, marketing, English, journalism, business, or a related field, or equivalent relevant experience.
• Willingness to work in the office and travel occasionally to support pursuits, interviews, or team needs.

Nice To Haves

• Experience with PennDOT ECMS and consultant selection or qualifications workflows.
• Experience supporting pursuit strategy, positioning, messaging, teaming, and pre-positioning for strategic project and program opportunities.
• Proposal experience with other Pennsylvania public agencies or authorities, such as the Pennsylvania Turnpike Commission, SEPTA, City of Philadelphia, counties, municipalities, or transit agencies.
• Experience supporting transportation or infrastructure pursuits.
• Familiarity with Pennsylvania’s transportation and public-sector AEC community; existing industry relationships or a professional network within the state are a plus.

Responsibilities

• Coordinate proposals, qualifications, statements of interest, presentations, and other pursuit materials for PennDOT and other Pennsylvania public-sector clients.
• Review solicitations and develop compliance tools, schedules, outlines, and production plans to keep submissions responsive and on time.
• Facilitate proposal kickoffs and reviews, coordinating assignments, milestones, and input from technical contributors.
• Write and edit content that communicates team qualifications, project understanding, differentiators, and client value.
• Coordinate PennDOT ECMS and other agency submission requirements, including compliance and quality reviews and final delivery.
• Work with project managers, technical staff, teaming partners, and subconsultants to develop and integrate pursuit materials.
• Support interview preparation, presentations, and other marketing initiatives as needed.
• Conduct marketing database queries, input data, and maintain accurate information in firm databases and content libraries.

Benefits

• Retirement plan with a 2-to-1 company match on up to 4% of eligible compensation (salary plus bonus) and an additional profit-sharing contribution.
• Low-cost medical, dental, and vision insurance options.
• Personal leave, flexible scheduling, floating holidays, and half-day Fridays.
• Student loan matching in the 401(k) and performance-based bonuses.
• Tuition reimbursement and extensive internal training programs.
• New Parent Leave, family building benefits, and childcare resources.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level